Administrative Assistant / Project Coordinator

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Aquent is looking for an experienced and motivated Administrative Assistant / Project Coordinator in our Enterprise Information Systems (EIS) - Engineering and Operations department.

Strong candidates must have the ability to work independently as many of our team members work remotely. This role encompasses Administrative Assistant as well as Project Coordinator responsibilities, with room to grow into Project Management. A background in an IT environment is preferable, but not required, provided a technical aptitude is demonstrated.

Primary responsibilities include:
● Serve as project lead on departmental IT projects
● Work with team to coordinate work flow on multiple IT projects
● Create and organize project documentation
● Routine administrative tasks to relieve management including, though not limited to, processing invoices, expense reporting, contracts, renewals, etc.
● Maintain organizational spreadsheets for tracking (e.g., contracts, renewals)
● Purchase IT equipment & supplies as requested
● Liaise with vendors both for IT projects and IT infrastructure contracts

Qualifications Required:
● Highly motivated with the desire to develop Project Management capabilities
● Exceptional organization skills with ability to prioritize and perform multiple tasks concurrently
● Strong attention to detail with a technical aptitude
● Comfortable taking a leadership role with senior IT professionals
● Facilitate effective meetings with teammates, senior staff, and executives
● Exercise good judgment in safeguarding confidential or sensitive information
● Effective verbal and written communication skills
● Fluent in English language
● Affinity for continuous improvement and process development
● Experience with Google Apps (Mail, Drive, and Sites), and Microsoft Office (Excel, Word)

Experience Required:
● Minimum two years office experience in an administrative or coordinator role

Education Required:
● Minimum two years collegiate level education