These job descriptions are examples. Looking for work?

Find JobsFind Jobs

Administrative Assistant - Senior

0 people like this description

Our top financial services client is looking for an experienced mid-senior Administrative Assistant who is highly organized and has had experience working with financial services professionals. This is a contract to hire role in San Francisco.

Responsibilities:
Extensive travel arrangements – organize and maintain complex travel itineraries
Coordinates arrangements for meetings and events
Track and prepare expense reports
Ensures the productivity of the team by eliminating/reducing time spent on administrative matters
Prioritizes meetings/requests for team’s time
Manages team’s calendar, mail, email, faxes and phone messages; schedules meetings, telephone conferences and appointments
Coordinates and prepares information for the use in meetings and conference calls with companies and outside analysts
Proactively seeks out ways to develop systems and continually services the needs of the team to ensure time is focused on accomplishing priority objectives
Facilitate and track communications internally and externally
Assist with key priorities, maintain task list
Follow-up on meetings and assist with deliverables
Frequent interaction with management, external analysts, brokers and external company management
Plan and schedule conference calls
Manages files and maintain organization of file contents
Projects and other administrative work as required


Qualifications:
Bachelor’s degree preferred
Minimum 2 years administrative experience; financial industry preferred

Other Skill sets:
Problem solving and excellent organizational skills are essential
Willing to increasingly take on additional projects related to the department
Strong interpersonal and communication skills
Excellent written and verbal communication skills
Computer literate (MS Word, Excel, Outlook required)
Outstanding time management skills, with proven ability to accomplish multiple and changing priorities and tasks in an effective and timely manner.

These job descriptions are examples. Looking for work?

Find JobsFind Jobs