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Admin Assistant (Mktg Dept.)

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Our client is seeking a proactive individual with excellent problem solving skills to serve as the Administrative Assistant to the Marketing Department. The incumbent needs to operate comfortably in a fast paced environment and must operate with discretion and possess sound judgment.
Duties & Responsibilities:
• Acts as liaison and gatekeeper to 2 -3 Executives within our Marketing Department.
• Handles all scheduling, allocation of time and determining which meetings are essential to attend, with whom and when through Outlook.
• Answers and screens calls for business significance and priority, while proactively taking messages.
• Assists with the prioritization of the executive's daily activities and helps keep executive on track with meetings.
• Coordinates meetings - schedule/set up/register guests with security/order food and ensures the necessary facilities and equipment are reserved.
• Prepares weekly and various reports.
• Makes travel arrangements.
• Prepares and processes expense reports through Concur.
• Composes, proofreads and edits memos, letters and e-mails. Performs data entry, copying, faxing, printing, binding, mail distribution (review incoming mail to determine what needs to be addressed).
• Provides support to Customer Care team as needed (calendar, travel, and meeting coordination).
• Distributes all incoming mail to appropriate parties.
• Maintains confidentiality of privileged and sensitive information related to the company and personnel.
• Performs other duties as assigned
Minimum Qualifications:
• Bachelor's degree preferred.
• 2-4 years Administrative experience.
Requirements and General Skills:
• Self-motivated, proactive, and flexible with ability to pay close attention to detail and handle multiple tasks in a fast-paced environment.
• Excellent time management skills, with the ability to prioritize and multi-task, and work under shifting deadlines.
• An ability to work well with and manage a number of different personalities while maintaining a positive attitude.
• Exercises professionalism, poise and tact in all verbal and written correspondence with internal and external customers.
• Strong organizational skills.
• Event coordination experience a plus.
• Must have legal right to work in the U.S.
Technical Skills:
• Thorough knowledge of MS-Office Suite (Word, Excel, PowerPoint, Access, Outlook); Concur (preferred).
• Ariba (Contract Management) a plus.

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