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Ad Sales Coordinator

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Our top media company client is looking to hire an Ad Sales Coordinator for a contract position offering full benefits. The Ad Sales Coordinator is a key member of the Ad Sales team, supporting all aspects of the sales process as well as providing general administrative support to the Vice President of Ad Sales and the ad sales team.

Duties and Responsibilities:
• Assist Account Managers in maintaining client relationships, including providing client updates, customer support, and responding to/follow-up on sales inquiries; research prospective clients and ad sales opportunities upon request
• Enter sales orders or revised sales orders as per Account Managers; liaison with ad sales traffic to ensure communication and coordination
• Edit/proofread all customer correspondence prior to distribution; modify as applicable
• Internal and external liaison re: sales contract administration, credit applications, and required approvals
• Generate and distribute weekly Billed & Booked report
• Coordinate the submission and summary of Daily Call Sheets for distribution to senior Ad Sales management, Finance and CEO
• Pulls commercial logs and distributes them to Producers as applicable
• Answer phones, screen calls and direct to the appropriate Account Manager
• Manage daily/weekly/monthly calendars; schedule client meetings, lunches, and department meetings
• Performs other duties as assigned

Minimum Qualifications:
• Minimum of 3 years of experience working in a sales or media/entertainment environment
• Strong interest in sales; position is a potential training ground for entry level sales people
• BS/BA Degree and/or equivalent combination of education and experience preferred

Requirements and General Skills:
• Interpersonal skills and ability to interact and work with staff at all levels
• Excellent written and verbal communication skills
• Ability to work independently and in a team environment
• Ability to project a professional image over the phone and in person
• Commitment to internal and external clients and customer service principles
• Willingness to take initiative and to follow through on projects
• Strong organizational skills and attention to details
• Excellent time management skills, with the ability to prioritize and multi-task, in a fast paced environment
• Must have legal right to work in the U.S.

Technical Skills:
• Proficient in Microsoft Office Suite: Outlook, Word, Excel, PowerPoint
• Wide Orbit experience, a major plus

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