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Ad Sales Coordinator

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The Ad Sales Coordinator is a key member of the Ad Sales team, supporting all aspects of the sales process as well as providing general administrative support.

Duties and Responsibilities:
• Assist Account Managers in maintaining client relationships, including providing client updates, customer support, and responding to/follow-up on sales inquiries; research prospective clients and ad sales opportunities upon request
• Implement and execute marketing plans
• Enter sales orders or revised sales orders as per Account Managers; liaise with ad sales traffic to ensure communication and coordination
• Edit/proofread all customer correspondence prior to distribution;
• Act as internal and external liaison re: sales contract administration, credit applications, and required approvals
• Generate and distribute weekly Billed & Booked report
• Coordinate the submission and summary of Daily Call Sheets for distribution to senior Ad Sales management, Finance and CEO
• Pulls commercial logs and distributes them to Producers as necessary
• Answer phones, screen calls and direct to the appropriate Account Manager
• Manage daily/weekly/monthly calendars; schedule client meetings, lunches, and department meetings
• Arrange for salesperson and client travel
• Submit employee expense reports
• Submit departmental invoices, accruals and purchase orders
• Performs other duties as assigned

Minimum Qualifications:
• BS/BA Degree and/or equivalent combination of education and experience preferred
• Minimum of 3 years of experience working in a sales or media/entertainment environment

Requirements and General Skills:
• Must have Counterpoint experience
• Interpersonal skills and ability to interact and work with staff at all levels
• Strong interest in sales; position is a potential training ground for entry level sales people
• Excellent written and verbal communication skills
• Ability to work independently and in a team environment
• Ability to project a professional image over the phone and in person
• Commitment to internal and external clients and customer service principles
• Willingness to take initiative and to follow through on projects
• Strong organizational skills and attention to details
• Excellent time management skills, with the ability to prioritize and multi-task, in a fast paced environment

Technical Skills:
• Thorough knowledge of MS-Office Suite (including strong Excel, PowerPoint, and Outlook)

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