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Ad Production Coordinator

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This position coordinates and executes all of the promotional details associated with Weekly Ad and Special Promotional Event activity for an assigned Group of Category Managers / DMM’s. This encompasses responsibilities through the entire Weekly Ad Process: CM Ad Slotting, coordination with Relationship Marketing, Ad Change Management, identification and reconciliation of issues, communication and follow-up with Inventory and Advertising Production.

Job Description:
Coordination of Ad information from Category Management to Advertising, Forecasting & Allocations, Procurement & Billing.
Development and Maintenance of Ad Block Library and other Ad Block details
Manage Ad Details and differences across multiple ad versions
Maintenance of Ad Plans, ad changes and other pertinent ad details to achieve 100% ad scanning accuracy.
Exception Report and Edit report management
Review of Ad for Customer Clarity and conflicts. Follow-up and resolution with CM’s as needed to avoid store and customer issues
Adherence to Weekly Ad Production Schedules and Timelines.
Weekly Meetings with Category Management on Ad Slotting.
Prepare materials and reports for DMM / CM Meetings and participate in meetings
Work with Promotion Production to address questions and issues.
Participate in Ad Proofing with Category Managers and Advertising Production to insure ad accuracy and customer understanding of ad offers.
Work on Special Projects and Company Initiatives Related to Ads as needed.

Job Requirements:
BA in Business, Marketing, Communications, and/or related field or equivalent work experience in a marketing/retail field.
Strong Written and Verbal Communication Skills.
Experience in independently managing multiple priorities from multiple sources
Excellent Organizational Skills.
Computer skills including Word, Excel, and Retail Warehouse Database (ideal but not required)

Experience:
A minimum of 1 year prior proofing experience required; 3 to 5 years related experience preferred Bachelor Degree preferred Experience with the latest versions Adobe Acrobat and Microsoft Applications (Excel and Word) Macintosh Computer Experience preferred Highly organized and exceptional attention to detail Self-motivated with the ability to work independently and under extremely tight deadlines Strong organizational skills with the ability to multi-task Works towards the accomplishment of shared goals Works across department lines to solve problems and create solutions

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