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Account Coordinator

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The internal creative agency, at our fun, innovative mass media client, creates advertising and marketing campaigns for print, online, on-air and out of home for all of their networks and corporate initiatives. This agency works with all networks and corporate clients to deliver outstanding and award winning campaigns.

The Account Coordinator plays a major role on our client's account team. This role is responsible for assisting Account Executives and Directors in managing work-flow, management and traffic of advertising and communications deliverables for all media including print, online, on-air, out-of-home and guerrilla/viral. Manage, schedule and traffic all projects to ensure that delivery is on time and in budget. Seeking a highly detail oriented, organized individual with excellent communications skills who thrives in a fast-paced, dynamic environment. 

Responsibilities: Act as production coordinator and key backup to Account Executives and Account Directors on assigned clients. Act as alternate client contact when account executive is not available. Work with Account Executives to act as communications and client relations liaison to include: *Work with account and creative teams to create and pitch creative concepts and proposals to clients.

*Help create budget estimates to include time and materials for out of pocket expenses.

*Research competitive landscape, media trends and data as needed to support proposals and creative pitches.

*Work with Account Executives to create case studies and project debriefs.

*Schedule projects and maintain project work-flow database including:

-Open new jobs, create and distribute job jackets.

-Create detailed production schedules for clients and creative teams; update schedules and communicate to creative teams and clients as schedules and scope of work changes.

-Work with clients and creative teams to confirm accurate technical specs, quantities.

-Ensure that delivery instructions are correct and consistently updated in the database/job jackets.

-Create & monitor list of outstanding photo rights for assigned projects.

-Assist Account Executives in closing jobs, reconciling budgets.


Project Management responsibilities to include:

*Interface with internal photo rights, proofreaders, traffic managers, art directors and web designers to ensure that technical specs are accurate and productions schedules are being met.

*Create weekly status reports and daily hot sheets as needed for account executives, creative, pre-press, web and production teams.

*Communicate directly with vendors to ensure that creative and technical specs are closely monitored and jobs are delivered on time and on budget.

*Monitor vendor invoices for completed jobs ensuring accuracy and timely delivery to department finance manager. 


*3-5years experience in ad agency or corporate in-house marketing/creative group.

*Good working knowledge of advertising production process and media to include print, online and broadcast.

*Highly detailed oriented and organized with keen ability to handle multiple projects simultaneously in very fast-paced environment.

*Strong communications skills both verbal and written.

*A passion for television and the media industry.

*Client service oriented with honed diplomacy skills, outgoing and strong personality.

*Ability to work independently, often under tight deadlines.

*Excellent time management skills with ability to be very flexible.

*Tenacious, with excellent follow up skills.

Additional details:

Hours: 9-6 
Must haves: initiative, organized, proactive, passion for the creative and advertising, strong communication and interpersonal skills 
Nice to haves: Understand how an advertising agency operates 

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