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ADMINISTRATIVE ASSISTANT

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Contract administrative assistant needed in San Francisco.

1. Takes and transcribes dictation involving general business vocabulary and a limited range of specialized terminology. May also transcribe machine-recorded dictation. Types correspondence and reports from rough drafts, editing grammar, punctuation, or spelling as needed.

2. Establishes, maintains and when necessary, revises supervisor's files.

3. Screens telephone calls and visitors, ascertaining who can be redirected to subordinate managers or other offices. Provides information to callers, requiring detailed knowledge of manager's area of responsibility and general knowledge of company policies, practices, and operations.

4. Performs confidential administrative functions on occasion where errors could have moderate effect on costs, such as typing, proofing, and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes of important meetings.

5. Maintains manager's calendar, scheduling meetings and appointments without clearance on occasion. May arrange travel and hotel accommodations as necessary.

6. Opens and reviews all mail directed to manager. Composes responses to routine inquiries, and ascertains which items can be delegated to subordinate managers, and forward appropriate items to manager.

7. May maintain supply inventories by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies and verifying receipt of supplies.

8. Prepares, collates, and distributes various reports in a timely and accurate manner. May complete or handle recurring department projects or one-time projects, as directed by manager.

9. May provide clerical and administrative support to department staff, maintaining a high degree of confidentiality on all sensitive information this position is privy to.

10. Performs other duties as assigned or apparent.

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