Conference Planner

Remote • Remote
Job Terms:
$28-$30/hr + Benefits
Start date:

Job Description:

Job Description: Our fast-paced Conference Experiences team is seeking a detail-oriented Conference and Event Planner to support planning phases of assigned corporate client business meetings, tradeshows, social/VIP events, travel initiatives, and incentive programs.

The Conference and Event Planner will need to be vigilant with deadlines, details, and multi-tasking, and will need to maintain focus and professionalism throughout the event planning process. He/she will work cross functionally on multiple projects simultaneously.

Responsibilities Include:

  • -  Support conference leads on coordination of client-facing conferences; lead assigned conferences as necessary.

  • -  Coordinate registration and reporting with travel partner support, transportation, speaker coordination, audio-visual needs, food and beverage, VIP management, promotional communications, on-site support, post-event evaluations and reporting, and other logistics as needed.

  • -  Manage communication and coordination of our sponsor partners’ registration and tradeshow logistics at conferences.

  • -  Understand how to leverage available resources internally and externally to successfully plan and execute events.

  • -  Work with conference lead and business unit owners to develop an understanding of core messages and different audiences at each event.

  • -  Develop and manage multiple projects, milestones/deadlines, and key deliverables as it relates to each event assigned.

  • -  Support large and complex event-related projects to ensure expected outcomes are delivered on time and on budget.

  • -  Participate in cross-functional teams to support project goals and to enhance planning processes.

  • -  Ability to navigate roadblocks and provide thoughRul solutions.

  • -  Extensive phone/email interaction with clients, internal and external partners. Education and Experience Required:

  • -  Bachelor’s degree required (prefer focus in Event Planning, Hospitality, Marketing, or similar)

  • -  Minimum of 1-3 years of meeting planning experience at a hotel, association, corporation, DMC, or similar

    Knowledge and Skills Required:

  • -  Strong understanding of event planning, operations, and marketing; experience in the financial sector a plus

  • -  Autonomous worker with the ability to balance and prioritize multiple projects simultaneously in a fast-paced, high stress environment

  • -  Excellent problem solving skills with an exceptional attention to detail

  • -  Flexibility and adaptability to unexpected demands a must

  • -  Superior business written and verbal communication skills with the ability to work across all levels in an organization

  • -  Proficient use of Microsoft Office Suite

  • -  Excellent time management and organizational skills

  • -  Resourceful, self-motivated, enthusiastic

  • -  High level of tact and diplomacy

  • -  Grace under pressure and a sense of humor

  • -  Demonstration of honesty, openness, and integrity

  • -  Ability to travel 25% of the time

The target hiring compensation range for this role is $28 to $35/ hr. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location. Additional benefits offered may include; medical health insurance and dental insurance, life insurance, and eligibility to participate in 401k plan with company match (if applicable)