Promotional Content Project Coordinator - Pharma

Remote • East Hanover, New Jersey (Hybrid - 2 days onsite)
Job Terms:
$65k - $80k Annually + Benefits
Start date:

Job Description:

Aquent Studios at Novartis

Aquent Studios at Novartis is a custom-built agency partnership that provides scalability with world class talent to Novartis’ in-house Materials Approval Process team. This collaboration creates exciting opportunities to work with Aquent Studios at one of the most admired pharmaceutical companies in the world.

The MAP Team Associate (MTA) project manages the promotional materials through the Materials Approval Process, from initial submission up to material release and life cycle management. Collaborates with both internal and agency contacts to ensure all is on track.  



  • Understands the MLR (Medical Legal Regulatory) Materials Approval Process (MAP), including familiarizing with the company Working Practice Documents (WPDs), and Guidance Documents associated with MAP.

  • Compliance with all Working Practice Documents, Guidance Documents and internal policies

  • Master various reports in FUSE; daily reports can include Editorial Hot Sheets; Master Label Update Grids; monthly reports include re-approval reports, non-activity reports etc. 

  • Monitor Advancement of Assets through Process: provide routine follow-up to keep projects on time, asset timeline updates; asset closures

  • Responsible for FUSE Process Lead role on identified asset types

  • Perform Daily/Weekly/Monthly monitoring activities as required, per MAP Ops calendar.

  • Manage Role Assignment (and reassignment) including Approval Team updates.

  • Risk Assessment / Problem Solving: Ability to problem solve, seek out best practices and offer streamlining opportunities in accordance with all SOPs and compliance requirements

  • Assist team members during peak volume periods and provide back-up coverage as needed

  • Attends team meetings, as required (internal and agency status)

    • Ability to work autonomously, in a fast-paced environment with limited oversight

    • Ability to juggle multiple priorities, and re-prioritize throughout the day to meet evolving business needs

    • Compliance with all Working Practice Documents, Guidance Documents and Novartis policies

    • Effective operational management aligned with business demands 

    • Effective and timely communication, follow-up and execution of requests and assignments

    • Responsibilities to include pre-clearance support as needed

Education (minimum/desirable):

BA/BS degree in Business Marketing or Communications, preferred. 

Experience/Professional requirement:

  • Minimum of 2- 5 years’ experience in pharmaceutical industry or Pharmaceutical Advertising Agency (Account Services or Project management)

  • Basic knowledge of FDA and Pharmaceutical regulatory and compliance guidelines on advertising and promotion

  • Experience with Aprimo Marketing Studio &  Veeva Vault 

  • Proficiency in computer applications, including Microsoft Office, Adobe Acrobat, PowerPoint

  • Proven strong verbal and written communication skills

  • Solid understanding of pharmaceutical material review and approval process required

  • Demonstrate persistent follow through and ability to juggle shifting priorities with ease

  • Strong collaboration, communication, and problem-solving skills

  • Results-oriented with the ability to deliver under tight deadlines 

Onboarding Requirements:

Background Screening, Drug Screening, NDA

Compensation Range: $65,000 - $80,000

The range provided is our reasonable estimate of the compensation for this role. The actual amount may be higher or lower, based on factors such as experience, knowledge, skills, abilities and location.

Client Description:

Aquent Studios is a global creative studio that delivers scale, speed and efficiency to the world’s most recognized brands.  We create the work that matters the most to them—work that has a real impact on their business. As an Aquent Studio team member, you’ll have the opportunity to engage with the largest and most influential companies in the world, solving design challenges and extending their brands across tactic types and platforms, including digital design, UI/UX, video, motion, content, print design, web development, and more. If you want to do work that matters in a collaborative setting that values ingenuity and personal growth, you have found the right place!