Program Coordinator

Remote; Virtual
Job Terms:
Start date:
Posted By:
Ryan Lack

Job Description:

Candidates must sit in one of the following cities: Menlo Park, CA; San Francisco, CA; Fremont, CA; New York, NY; Seattle, WA; Austin, TX


A Program Coordinator is an administrative professional who assists program/project managers with organizing and controlling program activities through communicating risks, opportunities and current state of the program. They fulfill their obligations by coordinating meetings, resources, equipment and information. Program Coordinators handle tasks with the goal of seeing them through on time and to scope required. They support the DPMs in ensuring programs run smoothly by controlling workflow, comms, creation of roadmaps, scheduling and executing assignments.

Job Description:

A professional Program Coordinator should be able to fulfill various duties and responsibilities. They should be able to work closely with program managers to create comprehensive action plans concerning resources, budgets and timeframes for programs. Program managers perform various coordinating duties such as scheduling and risk management. The following are additional duties and responsibilities that a program coordinator should be able to do:

  • Participate in program/initiative planning meetings
  • Evaluate potential problems propose solutions
  • Plan and manage goals and tasks, program schedules and new information
  • Execute against current programs and coordinate all team members to keep workflow on track
  • Manage program-related paperwork by ensuring all necessary materials are current, properly filed and stored
  • Support tracking and summary of success metrics for programs and initiatives
  • Support and coordinate administrative tasks associated with invites, event correspondence, logistics, event set - up and event tear down
  • Support procurement transactions as required to include: quote requests and entering of procurement requisitions
  • Other administrative tasks as required

Minimum Qualifications:

  • Good communication and interpersonal skills capable of maintaining strong relationships
  • Strong organizational and multitasking skills
  • Excellent analytical and problem solving abilities
  • Leadership skills
  • Documentation management and ability to use program management tools (Tasks, etc.)
  • Strong competence with MS Office and Google suite of apps
  • Attention to detail, excellent follow through
  • Strong time management skills and proven track record of removing obstacles to achieve deadlines and ideal outcomes
  • Experience analysing data
  • Able to manage competing priorities and change
  • Experience working in a fast-paced environment


  • Experience with querying languages and creating dashboards
  • Experience working in tech-industry or start-up environments
  • Experience managing budgets

Client Description:

Based in Menlo Park, California, this top social media company builds technologies that help people connect. Their mission is to give people the power to build community and bring the world closer together.

With a culture of constantly iterating, solving problems and working together to connect people all over the world, it’s important that their workforce reflects the diversity of the people they serve. Hiring people with different backgrounds and points of view helps make better decisions, build better products and create better experiences for everyone.

Working here, you’ll:

  • Be part of their mission of community building

  • Work on the most visible apps and services in the social media industry

  • Work in an Agile environment, in constant iteration and problem-solving mode

  • Have a hand in developing products that empower more than 3 billion people around the world to share ideas, offer support and make a difference

Why work with AQUENT? Check out our awesome benefits: https://aquent.com/find-work/talent-benefits

Aquent is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.