Event Assistant

Woodcliff, NJ
Job Terms:
$28 per hour plus benefits
Start date:
Posted By:
Lauren Elliott

Job Description:

Our luxury automobile client is looking for an Event Planning Assistant to work help coordinate events. This position will be hybrid working from site 3 days per week. 



  • Bachelor’s degree in Marketing, Communications, Event or equivalent experience Work experience, Leadership experience Required:
  •  Minimum 2 years of experience in marketing and direct experience with event planning & execution
  • • Motorcycle enthusiast Preferences
  • Vendor or team management experienced preferred
  • Experience crafting and reviewing contracts
  • Experience with SAP / PO’s desirable
  • Industry awareness and engagement to stay up to date on opportunities and competitive performance
  • Motorcycle license preferred
  • Available for traveling, with extensive weekends and holidays to actively manage events and shows
  • Good verbal and written communications
  • Excels with multi-tasking and short deadline

This role performs the tasks and responsibilities assigned by the Experiential Marketing Manager related to the implementation of the nationals and regional events, supporting the partnerships and sponsorships that the company currently have and controlling the day to day tasks related to the Marketing Fleet including the process of receiving fleet approval memo aligned and requested through Production. Support the Experiential Marketing Manager to:


  • Create the documentation needed with purchasing department, providers, partners and agencies (such as event briefing, purchasing documents and contracts) to implement the event.
  • Support the process to develop the creative, floor plan designs, budgets and the event logistics.
  • Coordinate logistics with Agency on necessary staffing, fleet and marketing assets required to execute each event. • Work with partners and ambassadors to track their schedule and share the information the Dealers via Marketing Bulleting
  • Check partners and ambassador website to find areas of opportunities to improve the partnership, and ensure the deliverables are being delivered.
  • Track ambassadors and partner lead generation and integration with BMWNA CRM.
  • Monitor ambassadors and partners KPI’s achievement.
  • Support the contract renewal process and negotiations with partners and ambassadors.
  • Produce event recaps and reports tracking KPIs for records and internal sharing and promotion of the department’s work.
  • Coordinate the marketing fleet logistics with agency and internal stakeholders ensuring proper fleet and marketing assets are available and onsite at all events.
  • Support the Management of tracking current fleet (and license plates), the Fleet Disposal Process, and the Fleet Model Year Turn over across marketing fleets (Demo, Cal Superbike, RawHyde, Performance Center, and Ambassadors).
  • Keep tracking of the budget file, reporting expenses and monthly invoices. Impact on innovations and changes (What is the expected extent of change of a function in terms of processes, systems, etc.?)
  • Identify and evaluate new opportunities for the brand within experiential space. Evaluating the potential benefits for the business.
  • Challenge our partners daily to be successful and work to be innovative
  • Implement shared document and project tracking tool across agency and business owners.
  • Work to address challenges over the Contract Management System. Annual and major contracts work through the process fine however small contracts for segment specific, underserved and new audiences as well as last minute openings for cost effective experiential investment is severely limited by the existing process.


Client Description:

Our client is the world's leading manufacturer of premium automobiles and services. Setting the bar high, they continue to push the limits by bringing the boldest ideas to life furthering the overall success! With a global team filled with passionate visionaries, they all share the same passion--to shape the individual and sustainable mobility of the future. The constant innovation has helped pave the way to being a leader in the ever-evolving auto industry. The attention to detail, safety and quality of each product is simply unmatched. The passion for exploring new technologies alows them to continue to do pioneering work.

The company culture is progressive, diverse, and empowering (did we mention award winning?)! The culture is founded on the 5 core values that include appreciation, responsibility, transparency, trust, and openness--we love these! Fostering a great culture allows all employees to feel safe, enjoy equal opportunities and promotes growth. While this company is already amazing, YOU can make it extraordinary! With your innovative ideas, fresh perspective, and creative process, you will help to produce the ultimate digital experience! You will collaborate with some of the world's most creative minds, paired with the experience you will gain and skills you will sharpen..what are you waiting for?! Apply today to see the exciting opportunities we have waiting for you!

Working with AQUENT provides you access to some pretty awesome perks:

  • Subsidized (up to 85%!) Health, Vision and Dental Benefits, and Access to Fidelity 401(k) with Matching!
  • FSA Program
  • Weekly Direct Deposit Resume / Portfolio Review + Interview Prep. You'll be set-up for success!
  • Free Continued Learning: https://thegymnasium.com/
  • Compare our benefits to other agencies, here: https://aquent.com/find-work/talent-benefits
  • Who is AQUENT? www.youtube.com/watch?v=5z-n8nfytuM