Community Events Coordinator

Connecticut - onsite and virtual
Job Terms:
W2, Hourly - depends on experience
Start date:
January 2022
Posted By:
Blythe Churchill-Joell

Job Description:

We are seeking a Community Education Coordinator who can bring detail-oriented project management, liaison, and excellent communication skills to our Connecticut-based healthcare client.

In this Consultant role, you will join a team focused on supporting a busy health care community with a strategic marketing project plan that offers community education classes and events to ultimately convert community members to patients. 

You will focus on providing on-site and remote support and management at in-person and virtual events as required. With proven experience managing projects, communicating thoughtfully, organizing effectively and operating independently with initiative to support the team's efforts in achieving objectives.

Key Responsibilities:

  • Provide overall project planning, coordination, and support to execute community education classes and events in both the virtual platform and in-person venue
  • Support and coordinate with healthcare providers and medical office staff who are instrumental in class execution and class instruction
  • Coordinate the creation of advertising and marketing communications to promote classes and events through collaboration with internal teams
  • Collaborate with regional marketing managers and directors to create relationships and strategies for all promotion and share regional provider (instructor) information
  • Create and manage a schedule for classes, carefully attending to all the details such as location, AV support, presentation needs, giveaway items, refreshments, sign-in, surveys, etc.
  • Work with several outside vendors: class registration, digital advertising and their virtual class platform
  • Track classes and event results and maintain metrics reporting
  • Follow prescribed guidelines for handling proprietary and patient personal information
  • Provide on-site or virtual support and management when required, flexibility for frequent evening classes and events. Support could include attending and on rare occasions, moderating classes. 
  • Write, edit and proofread content with attention to detail to ensure written communications maintain a high-quality standard
  • Also act as gatekeeper for professional development, support group, and patient education classes and events for each region
  • Deliver high-quality work within established time frames
  • Respond to requests in a timely, professional manner that fosters rapport and builds relationships    

Client Description:

Aquent talent are eligible for a generous health-and-wellness package.

Our plan includes: Medical Insurance Aquent offers access to comprehensive In and Out of Network plans, with contributions toward monthly premiums and often with eligibility within two months of starting work. Retirement Savings Plan Aquent offers a 401(k) plan, managed by a leader in the retirement field, with employer match and immediate vesting.

Other features:

  •     Dental insurance
  •     Vision insurance
  •     Sick Time
  •     Flexible spending accounts
  •     Professional training
  •     Discounts and Perks    


Desired Candidates will bring

  •     3+ years in events and/or project management roles
  •     Experience focused on marketing or healthcare preferred
  •     Very strong organizational skills and focus on process
  •     Excellent attention to detail and follow-through
  •     Ability to travel to event sites – 30% (Must be able to commute within CT)
  •     Demonstrated experience in working with teams across multiple organizations
  •     Demonstrated experience working independently with limited direction/guidance
  •     Demonstrated ability to learn quickly
  •     Customer service skills and dedication to anticipating and meeting the expectations and requirements of business partners
  •     Excellent written (writting and editing) and oral communication skills
  •     Demonstrated skill Microsoft office products; Excel, Word, PowerPoint, Outlook
  •     Comfortable working in a fast-paced environment and capable of handling multiple priorities and projects
  •     Project management skills preferred
  •     Audio visual technical and virtual meeting platform experience preferred
  •     Associates degree 

Successful candidates will be required to submit proof of required vaccines prior to starting.