Project Coordinator

San Francisco, CA
Job Terms:
Start date:
Posted By:
Elizabeth Bennett

Job Description:


This project coordinator role will provide administrative support to the studio management team of our client, a large California based technology company. Studio Management guides internal business partners through the full cycle of program management. From project initiation to planning to execution, studio management ensures that quality work meets all program objectives and is delivered in a timely, cost-effective manner. They manage collaboration by serving as the single point of contact between the creative team and any stakeholders. Studio Managers and project coordinators drive the entire creative production process—from consulting on briefs to resourcing (sometimes outsourcing), production, asset delivery, and archiving.


Creative Operations and Asset Management Experience—This role will be instrumental in organizing and managing the file and folder structure for the Studio Management team. Experience in creative operations and/or asset management are essential to success. 

Clear communication—As the account manager for internal clients and stakeholders, Studio Managers and Project Coordinators must have strong interpersonal skills and be able to effectively manage stakeholder expectations while simultaneously upholding the vision and standards of the client.

Problem-solving ability—Setting appropriate expectations, managing conflict, and tracking resources is challenging. To succeed, Studio Managers and Project Coordinators need strong problem-solving skills and must negotiate deadlines with stakeholders, making appropriate resource trade-offs in a fast-moving and ever- changing environment.

Artistic sensibility—While studio management is primarily a project management function, Studio Managers and Project Coordinators should understand the client's creative standards and vision, and assist in enforcing guidelines and routing questionable materials to Creative Directors for review.

Technical proficiency—Studio management roles require a firm understanding of software programs like Microsoft Word, Excel, and PowerPoint, as well as project management software like Wrike.

Business acumen—Ensure projects run smoothly with strong organization and communication skills.


  • Experience managing many levels of organization in a folder structure: should be able to think through the best way to arrange, name, and archive files.

  • Familiarity managing work flows between multiple project management systems.

  • Once organized, demonstrate ability to run project and asset reporting from project management tools 

  • 3+ years of experience in a related field.

  • Hold a bachelor’s degree in business or related field of study.

  • Demonstrate exceptional verbal, written, and presentation skills.

  • Work both independently and as part of a team.

  • Show competency in Microsoft Office including Word, Excel, and Outlook. Knowledge of a project management program like Wrike or Workfront is a plus.

  • Understand file management, transcription, and other administrative procedures.

  • Work well on tight deadlines.

  • Ability to collaborate and facilitate process—Actively contribute to the effectiveness of the Studio team.

  • Assist Studio Managers and provide administrative support.

  • Create and monitor project schedules and calendars in Wrike and ensure deadlines are met.

  • Set up meetings/calls and record notes in each meeting.

  • Track and communicate project status with internal and cross-functional teams.

  • Organize, attend, and participate in stakeholder meetings.

  • Document and follow up on important actions and decisions from meetings.

  • Work with Creative team leads to assign projects, communicate progress to team members and other stakeholders, and manage project budgets.

Client Description:

Aquent Studios is a global creative studio that delivers scale, speed and efficiency to the world’s most recognized brands.  We create the work that matters the most to them—work that has a real impact on their business. As an Aquent Studio team member, you’ll have the opportunity to engage with the largest and most influential companies in the world, solving design challenges and extending their brands across tactic types and platforms, including digital design, UI/UX, video, motion, content, print design, web development, and more. If you want to do work that matters in a collaborative setting that values ingenuity and personal growth, you have found the right place!