Project Coordinator

remote -- Pacific or Mountain time zone
Job Terms:
Start date:
Posted By:
Elizabeth Bennett

Job Description:

Project Coordinators assist Studio Managers who work with Creative Directors and functional marketing managers to lead partners through the full cycle of program management—from initiation and planning to execution—and ensure that quality work meets all program objectives and is delivered in a timely, cost-effective manner. They manage collaboration by serving as the single point of contact between the creative team and any stakeholders. Studio Managers drive the entire creative production process—from consulting on briefs to resourcing (sometimes outsourcing), production, asset delivery, and archiving.


Project management—Manage marketing communications projects across media in a highly matrixed organization, track and report on the creative process, and move the process forward on time, on budget, and most of all, on brand in the Adobe voice.

Clear communication—As the account manager for internal clients and stakeholders, Studio Managers must have strong interpersonal skills and be able to effectively manage stakeholder expectations while simultaneously upholding the vision and standards of Adobe Studio.

Problem-solving ability—Setting appropriate expectations, managing conflict, and tracking resources is challenging. To succeed, Studio Managers and Project Coordinators need strong problem-solving skills and must negotiate deadlines with stakeholders, making appropriate resource trade-offs in a fast-moving and ever- changing environment.

Artistic sensibility—While studio management is primarily a project management function, Studio Managers and Project Coordinators should understand Adobe creative standards and vision, and assist in enforcing guidelines and routing questionable materials to Creative Directors for review.

Technical proficiency—Studio management roles require a firm understanding of software programs like Microsoft Word, Excel, and PowerPoint, as well as project management software like Wrike.

Business acumen — Ensure projects run smoothly with strong organization and communication skills.


Preferred Qualifications:

  • 3+ years of experience in a related field.

  • Hold a bachelor’s degree in business or related field of study.

  • Demonstrate exceptional verbal, written, and presentation skills.

  • Work both independently and as part of a team.

  • Competency in Microsoft Office including Word, Excel, and Outlook. Knowledge of a project management program like Wrike or Workfront is a plus.

  • Understand file management, transcription, and other administrative procedures.

  • Work well on tight deadlines.

  • Ability to collaborate and facilitate process & contribute to the effectiveness of the Studio team.

  • Assist Studio Managers and provide administrative support.

  • Create and monitor project schedules and calendars in Wrike and ensure deadlines are met.

  • Set up meetings/calls and record notes in each meeting.

  • Track and communicate project status with internal and cross-functional teams.

  • Organize, attend, and participate in stakeholder meetings.

  • Document and follow up on important actions and decisions from meetings.

  • Work with Creative team leads to assign projects, communicate progress to team members and other stakeholders, and manage project budgets.

Client Description:

Aquent Studios has partnered with Adobe LLC’s In-house studio. This is an exciting opportunity with the potential to impact millions of customers via innovative storytelling and human experiences. You’ll be working the Aquent Studios team to support their digital presence, major events, and all of Adobe's products. 

Aquent Studios is a global creative studio that delivers scale, speed and efficiency to the world’s most recognized brands.  We create the work that matters the most to them—work that has a real impact on their business. As an Aquent Studio team member, you’ll have the opportunity to engage with the largest and most influential companies in the world, solving design challenges and extending their brands across tactic types and platforms, including digital design, UI/UX, video, motion, content, print design, web development, and more. If you want to do work that matters in a collaborative setting that values ingenuity and personal growth, you have found the right place!