Digital Partnership Operations Coordinator

Job Terms:
Start date:
Posted By:
Danielle Bodemann

Job Description:

AQUENT is looking for a Digital Partnership Operations Coordinator to join our client's GBM Marketing Governance & Operations team.  This preson would facilitate, manage and help monitor key activities associated with supplier statements of work (SOWs) and onboarding, privacy and legal reviews related to contracts and media targeting, and content calendar updates. In addition, the operations coordinator will support the team with purchasing and sourcing related tasks such as managing supplier estimates, raising and managing purchase orders and approving invoices. These business critical activities require working across XFN GBM teams and partners to understand, communicate and accurately apply company policies and operations. You’re an ideal candidate if you have an interest in supplier management, sourcing, purchasing, and project management, and enjoy helping teams with detailed and consistent coordination of processes. This role supports a marketing function, and can be remote.

Day-to-Day Responsibilities/Scope:
● Partner with stakeholders to manage sourcing, purchasing and content calendar responsibilities across key projects (ex: legal, comms and privacy reviews for media campaigns, contract development, supplier onboarding, managing third party reviews, raising purchase orders, budgeting and campaign calendar documentation).
● Submit, manage and track progress of submitted purchasing tasks on ongoing basis
● Prepare regular updates and progress summaries of key activities related to ops coordination for the team
● Communicate status to key stakeholders, incorporating and driving changes as needed

- Attention to detail
- Experience with marketing & media contracts and purchasing process
- Strong written communication skills
- Customer service mindset
- Comfortable synthesizing complicated workflows and policies
- Ability to work with cross-functional teams across a large organization
- Experience using Microsoft Office Suite and Task Management software
- Interest in marketing systems and processes
- Strong project management skills with the ability to manage multiple projects simultaneously

Top 3 Non-Negotiable Skills:
- Attention to detail
- Proactive
- Strong written communication skills
- Experience with marketing & media contracts and purchasing process

% Technical vs Functional:
Must be familiar with Microsoft Office Suite. Company policies, task-specific software and processes will be covered during onboarding.

Education Background/ Requirements:
- Previous sourcing, purchasing or project coordination experience in a marketing organization
- Bachelor’s degree or equivalent industry experience

Years of Experience Required:
2-4 years of experience – preferably with sourcing, purchasing or project coordination in a marketing org.

What is the interaction level this CW will have with the team/cross functional teams?:
Daily interaction with the immediate team, XFN teams and partners (likely VC/email/chat).

Client Description:

For this TOP social media company, people are at the heart of every connection they build. They design products and deliver services that bring the world closer together—one connection at a time.

Defined by their unique culture that rewards impact. They encourage people to be bold and solve the problems they care most about. They work in small teams that move fast and iterate to develop new products. Together, they help others build stronger communities—and they're just getting started!