Marketing Admin Assistant

San Francisco, CA
Job Terms:
DOE + Benefits
Start date:
Posted By:
Daliya Way

Job Description:

Large Media and Entertainment brand in San Francisco, CA is seeking an Administrative Assistant to join their Marketing Team. This is a 3-month opportunity with the possibility of extending. 

Role Overview:
Reporting to both the domestic and international Franchise Marketing Directors, supporting day-to-day marketing and franchise administrative duties. In addition, this role will serve as a marketing resource to the broader Franchise Marketing team.


  • Performs general administrative duties including answering telephones, coordinating and connecting conference calls, calendar management, coordinating travel, expense reports, ordering office supplies, copying and scanning.
  • Assists with the creation and management of Keynote presentations.
  • Participates in team meetings including prepping agendas, recaps and follow ups. Recaps to be disseminated as necessary.
  • Supports the team by troubleshooting technology, maintaining department calendars, file organizing, handling shipping and distribution of mail, etc.
  • Maintain department archive materials and help with overall team organization of assets, documents, etc.
  • Welcomes visitors by greeting them, in person or on the telephone; answering or directing inquiries.
  • Maintains organization of marketing swag/supply closet
  • Maintains confidence and protects operations by keeping information confidential and displaying strong professionalism in the workplace.
  • Proactive thinker especially when working with teams around the globe across multiple timezones
  • Assist with special projects as needed by team


  • Bachelor’s Degree, or the equivalent experience
  • 1-2 years’ relevant experience as an administrative assistant, preferable with a marketing background and/or interest
  • Excellent communication skills both verbal and written
  • Excellent relationship building skills across multiple timezones and business units
  • Excellent at scheduling and coordinating with fast moving timelines
  • Strong computer skills, especially Google Office, Microsoft Office, Keynote, Word and Excel
  • Demonstrates strong organizational and communication skills (written and verbal)
  • Strong attention to detail and the ability to organize and prioritize tasks.
  • Strong multi-tasking and time management skills.
  • Must be able to work in a fast-paced environment with hard deadlines across multiple timezones.
  • Capable of handling various responsibilities and multiple projects simultaneously
  • Ability to work well with others and collaborate across the organization to achieve goals.
  • Professional, open, flexible and approachable
  • Appreciation, understanding and respect for the Star Wars franchise

Client Description:

Why Aquent?

  • Highly competitive salaries: commensurate with experience
  • Insurance: Excellent medical benefits with premiums largely subsidized by Aquent
  • 401k Plan
  • Paid Sick Leave
  • Perks & Discounts at leading major retailers