Promo Operations Project Manager (pharma)

North Wales, PA
Job Terms:
Start date:
Posted By:
Rachel Hettinger

Job Description:

As a member of the Marketing Operations organization, the Promotion Operations Point is tasked with the
coordination and oversight of the end-to-end promotion process and supporting Brand Marketing for tactical
development. This position is responsible for but not limited to the following:
Promotional Material Development Project Management:
 Attend agency status meetings and project kickoff meetings with job owner to ensure line of sight into
upcoming project review submissions and releases (may vary by brand)
 Open jobs and route jobs in PromoMats (may vary by brand)
 Schedule PRT time in the appropriate system
 Manage PRT agendas and scheduling of PRT meetings
 Review resources in PromoMats (pre-approval check step) in advance of PRT to ensure promotion review
guidance has been followed (annotations, attachments, metadata, other)
 Collaborate with Safety Label team and Marketing Points during the Safety Label Update process and help
manage jobs requiring updates
 Partner with job owners and other stakeholders in the execution of job reapproval and retirement
 Collaborate with Marketing, job owners, and deployment suppliers to confirm expired jobs have been
removed from market
 Communicate with job owner, creative agency, and print supplier to ensure all print deployment
requirements are met in timely manner
Promotional Review Process Management:
 Responsible for forecasting promotion review team needs, through collaboration with sales communications,
training, brand managers, and other marketing support functions.
 Lead and actively participate in PRT prioritization discussions for assigned brand(s) and communicate agreed
upon agendas to reviewers and job owners who will be presenting during the meeting.
 Provide counsel to job owners on planning for the review process including timing considerations, type of
review to consider, and guidance documents to review
 Facilitate promotion review team meetings to ensure meetings are efficient and conducted according to
Position Qualifications:
Education Minimum Requirement: 
- BS or BA
Required Experience and Skills:
- 2+ years of relevant experience 
- Experience working in a fast-paced, cross-functional environment
- Experience managing multiple stakeholders
- Experience working on multiple projects at one time
- Excellent interpersonal and communications skills (oral and written)
- Influence without authority (ability to manage up)
- Demonstrated ability to learn quickly
Preferred Experience and Skills:
- Experience in Pharma and/or Operations related field.
- Forecasting experience
- Ability to manage ambiguity and to adapt to changing needs of customers and business
- Knowledge of the Promotion Review Team process
- Knowledge of Veeva PromoMats
- Knowledge of Workfront
- Experience managing and coordinating with external suppliers

Client Description:

AQUENT STUDIOS: Why work with us?

•       Long term career opportunities supporting Fortune 500 brands

•       Excellent health and dental insurance subsidized

•       Comprehensive benefits package including 401(k), FSA's and voluntary insurance programs

•       Paid weekly

•       Vacation, Sick and Holiday pay

•       Access to free training and continuing education

Aquent Studios is a global creative studio that delivers scale, speed and efficiency to the world’s most recognized brands.  We create the work that matters the most to them—work that has a real impact on their business. As an Aquent Studio team member, you’ll have the opportunity to engage with the largest and most influential companies in the world, solving design challenges and extending their brands across tactic types and platforms, including digital design, UI/UX, video, motion, content, print design, web development, and more.  If you want to do work that matters in a collaborative setting that values ingenuity and personal growth, you have found the right place!