Intern Program Coordinator

Montreal (Remote during guidance)
Job Terms:
Start date:
Posted By:
Tova Dodge

Job Description:

The company is a world leader in information technologies and in artificial intelligence (AI). In Montreal, a global hub for AI, the company has a team of experts in various AI disciplines whom collaborates with the surrounding academic community to advance AI. 

Description of role:
We are looking for an Program Coordinator in charge of the Intern program and FTE hiring who will be accountable for the end-to-end process and its continuous improvement. The person will need to interact with 13 functions within the organization and is key to shape a positive experience for the Intern and for the researchers who will be mentoring them.
• Owns the end-to-end process and the how-to guide
• Leads the rhythm of business associated with the Intern Program and continuously improves the programPoint-of-contact for all stakeholders regarding the Intern program and the onboarding of new employees and provide status update
• Anticipates, pro-actively prevents, and solves issues related to Intern Program
• Liaise with our USA counterpart to align on recruiting and strategies, benefits, compute resources, trainings & tutorials, event, documentation & material, etc.
• Track candidate progression and results, trouble shoot, improve the process
• Owns the progression funnel of the candidate, and the KPIs dashboard
• Create and maintain comprehensive documentation
• Prepare and interpret corporate information, schedules and action plans
• Assign tasks to internal teams and help manage schedules
• Manages the position number in the success factor platform
• Keeps up to date with the processes, tools and procedures
• Coordinates joiners and leavers to the team: Handles pre and post requirement
• Working with the Business Manager to remove blockers
• Designs activities to make the Interns experience memorable

Person Specification:
• Able to step-back and have and strategic perspective, but also able to drive and complete day-to-day micro-tasks
• Excellent Ability to influence and manage multiple stakeholders
• Excellent problem-preventing and problem-solving skills
• Proven ability to improve and implement changes
• Abord and use information quickly
• Excellent planning and organizational skills (ability to multi-task and prioritize)
• Flexible team player, able to build positive working relationships that help everyone to achieve goals and business objectives
• Must be comfortable in ambiguous and complex situations and be able to establish rapport quickly.
• Excels at providing a calming influence while dealing with diverse personalities focused on their own schedules and deadlines
• Able to work well under pressure and within short time constraints.
• Excellent written and spoken English skills

• 10+ years of proven experience in a program management role
• Bachelor’s degree in Administration, Project management or Human Resources
• Experience in continuous improvement
• Experience in project management
• Experience working within a large organization
• Experience in project or in Human Resources functions
• Excellent working knowledge of Microsoft Office
• Knowledge of immigration visa and work permit process is an asset
• Experience with the Success Factor platform an asset