Special Projects Analyst

Hackettstown, NJ
Job Terms:
Start date:
Posted By:
Meghan Healy

Job Description:

Our Leading Candy Client is looking for a Special Project Analyst! 


The Special Projects Analyst role is responsible for providing PMO support & supporting governance for global finance projects. The incumbent supports a program management team with analytics, report preparation, maintenance of records, minutes recording, program software and other documentation. The analytics requirement requires statistical understanding and the ability to manipulate information into decisions and recommendations. The transformation analyst requires a high level of comfort with Microsoft Office tools, and the ability to deliver future asks utilizing organizational agility.

Key Responsibilities
Project Management Support:
o Meeting support
 Setting up meetings inviting participants and take minutes and actions
o Support Key Program Documentation on Sharepoint, smartsheets and Microsoft TEAMS
 Posting documents,
 Access control maintaining
 Hierarchy set-up and control
o Analysis and manipulate information into decisions and recommendations.
o Assist with cross workstream initiatives to support the design and deployment activities
o Collect and organize design/deployment documents in word and PowerPoint
 Collecting input from workstream
 Consolidating in 1 document
 Preparing for review leadership
o Transcribe meeting outcome in PowerPoint/word
o Update project plans within Smartsheets as timelines/priorities shift
o Support workshops, assisting with set-up, communication & documentation of output
o Resource for Program PMO Lead as assistance with various tasks as needed

Basic PA support.
o Travel and Expense support
o Agenda support
Software Admin Support
o Support program expert on program software including Smartsheets, MS Teams, and SharePoint use & WoW
o Manage Document Security. Ensure only necessary users can access documents across SharePoint & Smartsheets. Document all permissions as they are granted.
o Support Smartsheet Dashboards. Ensure they calculate correctly should source sheets change and are updated with links to any new Smartsheets.
o Support MS Teams implementation. Ensure new documents are accessible through workstream & regional teams. Set-up new teams as need arises.

Context and Scope
Building Effective Relationships
• Ability to create & leverage relationships within project team and key stakeholders
• Communicating with S&F and Program Leadership

Dealing with Ambiguity:
• Confident delivering on vague asks, ability to create own vision to deliver goals
• Comfortable with ambiguity in job scope as project continues to evolve

Functional/Technical Skills
• Microsoft office proficiency and aptitude for learning new software
• Capable of analysing information into decisions and recommendations of actions.
• Ability to collect and organize information into useful documentation.

Required Bachelor’s degree or equivalent experience

Demonstrated controls aptitude and ability to analyse and organize data and documentation. Experience delivering vague objectives.