Project Manager - Exhibition

Job Terms:
Start date:
Posted By:
Cynthia Escalante

Job Description:

The Museum seeks a project manager to shepherd the adaptation of the American Witness exhibition from a 3D to a 2D experience for use at US Military bases across the United States in April 2020 as well as at the Pentagon in the spring. We are assuming that this will be a poster set that military personnel across the US can download and print. The posters must be available no later than March 15, 2020. We expect the project to begin the first week of December 2019 and conclude at the end of April 2020.

To create these fifteen or so posters, this project includes:

•          Design concept for transforming in-Museum experience into an experience that can be   used by personnel on US military bases. The concept takes advantage of the assets          already created for the in-Museum exhibition and include photos, copy and audio. All assets will be in English and there will be no video accompanying this project.

•          Testing the proposed design concept if needed;

•          Creation of two to three new stories to include in the poster set with the associated new audio as well. This will include writing, copyediting and recording.

•          Promotional poster that base personnel can use to share the space and date where the exhibition/commemoration will be held. (By February 15, 2020)

•          Webpage and vanity URL on to provide access to these downloadable resources; (By early January 2020)


A project manager would dedicate 25 to 30 hours per week to this project.

Their responsibilities include and are not limited to:

•          Working with the dedicated Museum team of product owners, historian, content researcher, design lead, and design contractor to create and manage a project timeline, create and manage a backlog using agreed upon Museum tools

•          Creating, managing the backlog with assigned team; for sprint planning on a bi-weekly basis and update project timeline as needed based on progress

•          Ensuring that the team has what they need, the PM will identify and clear obstacles that may include the acquisition of design assets, contract approvals, a computer, funding,      design approvals along with other needs;

•          Communicating with stakeholders both formally and informally to ensure they are aware of the status and needs of the project. This would include a weekly status report; check- in with the project sponsor Director, Museum Experience and Digital Media and the product owner; and, reaching out as needed when problems or moments to celebrate arise.

•          Ensuring that the stakeholders review and approve work that is proposed, in development and completed .

•          Understanding and approve planned work and assist in removed obstacles for work in progress,

•          Identifying ways to enhance team effectiveness and work with the team to implement changes that improve the quality of their work by conducting retrospectives every few        weeks and working with the team to implement agreed upon changes.

Period of Performance

We estimate that this project will run for four months. Estimated start is December 2, 2019 (pending backgroind check process) and estimated end date is April 30, 2020.


The contractor will work remotely and will make use of tools such as the following for effective communication throughout the course of the project: Trello, Slack, remote meetings using video (Google Hangouts), Google Suite (Docs, Sheets, slides, etc.), and, ideally, CloudFront.

They need to be collaborative, self-directed and looking for effective solutions (not the same as efficient). Has excellent communication skills, is self-directed and has 5+ year’s experience managing graphic projects that involve narrative in some way.

The candidate has:

•          Worked on projects that involve text, images and graphics and the candidate has experience working with graphic designers, writers, and copy editors and understands the needs and pressures of these disciplines;

•          Collaborated on projects in which the content and story drive the experience;

•          Used concepts from scrum/ agile that include product owners, daily/ regular standups to keep the team informed and identify obstacles; ongoing improvement using         retrospectives or similar;

•          Created project plans in collaboration with teams that identify all the elements of a project and deadlines in a way that the team understands what is expected of them and when;

•          A sense of how the elements of a project weave together and can adjust priorities to keep a project moving as team deliverables shift;

•          The ability to see and manage details while also keeping an eye on the big picture, the needs of the team and the multiple work streams.

•          A comfort with clearly setting priorities for team members for each week and communicating to the sponsor early when deadlines are at risk.

Client Description:

Museum inspires citizens and leaders worldwide to confront hatred, prevent genocide, and promote human dignity. 


Aquent is an equal opportunity employer and is committed to providing employment opportunities to minorities, women, veterans, and disabled individuals.