Executive Assistant

Cupertino, CA
Job Terms:
Posted By:
Chloe Carter-Hernandez

Job Description:

Job Summary

The Executive Assistant will provide full administrative support to the team’s Director and senior Managers. You'll manage multiple calendars with heavy calendaring needs; organize meetings via live, videoconference and conference calls; quickly develop an understanding of the teams culture and workflow; help plan and execute offsite events for a variety of teams. You will also have interaction with other senior Executive Assistants which will require handling and maintenance of highly confidential and sensitive information. You will also need to complete expense reports, and proactively manage team support ranging from: training, seating, facilities, and more.

You will be able to multi-task, prioritize incoming requests, work with initiative without requiring close supervision, as well as assist with special projects as required. You will be involved with a large range of contacts ranging from entry level to extremely high-level and may be exposed to sensitive information requiring discretion and good judgment.

Key Qualifications
• Superior verbal and written communication skills
• Ability to communicate effectively with senior executives and their assistants
• Proactive problem solving abilities to deal with challenging deadlines and priorities
• Able to anticipate change and react efficiently; very comfortable with ambiguity
• Able to handle multiple tasks for multiple individuals
• Discretion in handling confidential materials and issues
• Excels under pressure, maintaining a calm demeanor
• Works well independently and within a team
• Excellent interpersonal skills
• Ability to thrive in a dynamic creative studio environment

• Heavy calendar management using iCal - manage daily calendars showing flexibility and problem solving abilities, adjust and prioritize schedules due to last minute changes from conflicting meetings, coordinate with executive schedules and meeting room availability
• Arrange lunch and refreshments daily for team leadership
• Coordinate key team meetings with internal leadership teams across the org as well as with external
business partners
• Answer correspondence and redirect to teams as needed
• Set up large team meetings
• Organize catering / arrange coffee, lunch, dinner when needed
• Process expense reports

BA or BS Preferred

Additional Requirements
• Experience working in a creative advertising agency or design studio desired
• Minimum of 3 years experience supporting senior executives or cross-functional teams.

Client Description:

Our client, a leader in consumer electronics, is one of the greatest, most innovative, world-changing companies ever created! More like a cluster of start-ups versus a large company, they are single-handedly credited with creating some of the most impactful products of this generation.

Working alongside some of the brightest and most talented people, the work you do here will add up to something big that could not be done anywhere else.  There is no doubt that your best work will be brought out achieving some hefty goals at a heroic pace.

One thing we know is that you WILL NOT ever be bored.​

Here are some more things you can expect:

  • Wi-fi equipped shuttle service
  • Free parking
  • Onsite cafeteria

WORKING WITH AQUENT: long-term assignments with Aquent gets you access to some pretty cool things:
- You're paid weekly
- Subsidized health (including term life and LTD) and dental benefits after your first four weeks of work (averaging at least 20 hrs/wk)
- Access to Fidelity 401(k)
- Access to FSA Program
- Direct deposit for your pay check
- Access to our Talent Rewards Program (we reward for referrals!)
- Access to free online courses via Aquent's Gymnasium, to help you develop your skills: http://gymnasium.aquent.com/
- Access to free online courses via Lynda.com
- Aquent support: your Aquent Agent checks in with you during the course of your contract to make sure you're happy and progressing according to your expectations (we're also there to be looking for new opportunities for you when you're close to wrapping up)