Creative Staffing Coordinator

Sunnyvale, CA
Job Terms:
up to $38/hr DOE
Start date:
Posted By:
Sara Truesdale

Job Description:

Seeking a Creative Staffing Coordinator to support a staffing group at our amazing Silicon Valley client's Marketing Communications group!

Strong ability to multitask with a sense of urgency in a fast-paced, dynamic environment a must!

Strong preference for experience in a creative and/or marketing environment.

Duties include:

New Hire Onboarding /Off-boarding
- Arrivals: Setup new hires in Directory and other internal systems; Coordine seating with Facilities/IT,
enter into Calendar, arrange for Equipment procurement
- Departures: Coordinate with Facilities/IT, Note on Calendar
- Seating: Act as main point of contact to assist in tracking move requests
- Building Access: Work with Reception to maintain / reconcile guest lists/badge access lists, manage
requests/submission, work with Staffing Managers for building approvals

Contractor Tracking
- Contractor / Vendor Tracking: Maintain a vendor checklist, master vendor list, start/end dates of
contractors/vendors, rates, actuals, hours, etc. 
- Reporting support for Staffing Managers: Database data updates & reporting, Daily Producer/Functional Lead Report,
Availability/Over-Allocated Report, Missing Allocations Report; ad hoc reporting as needed

Department Administration
- Weekly Staffing meetings; Take notes – distribute after meeting with action items, review action items at next meeting
- Collaborate with team to develop / distribute monthly Staffing newsletter sent out to group's stakeholders
- Conduct security briefings
- Scheduling – process mapping workshops, database Trainings, team meetings / events, security
briefing calendar, vendor reviews, quarterly team-building / celebrations

Client Description:

Our client, a leader in consumer electronics, is one of the greatest, most innovative, world-changing companies ever created! More like a cluster of start-ups versus a large company, they are single-handedly credited with creating some of the most impactful products of this generation.

Working alongside some of the brightest and most talented people, the work you do here will add up to something big that could not be done anywhere else.  There is no doubt that your best work will be brought out achieving some hefty goals at a heroic pace.

One thing we know is that you WILL NOT ever be bored.​

Here are some more things you can expect:

  • Wi-fi equipped shuttle service
  • Free parking
  • Onsite cafeteria

WORKING WITH AQUENT: long-term assignments with Aquent gets you access to some pretty cool things:
- You're paid weekly
- Subsidized health (including term life and LTD) and dental benefits after your first four weeks of work (averaging at least 20 hrs/wk)
- Access to Fidelity 401(k)
- Access to FSA Program
- Direct deposit for your pay check
- Access to our Talent Rewards Program (we reward for referrals!)
- Access to free online courses via Aquent's Gymnasium, to help you develop your skills: http://gymnasium.aquent.com/
- Access to free online courses via Lynda.com
- Aquent support: your Aquent Agent checks in with you during the course of your contract to make sure you're happy and progressing according to your expectations (we're also there to be looking for new opportunities for you when you're close to wrapping up)