Project Coordinator -RFP's
Position Description: Formatting of proposal documentation, including creation of proposal templates and shell files.
Development of Table of Contents, List of Exhibits, RFP to Proposal Cross-Reference, and other sections of proposal as assigned.
Creating in-house and outsourced Tabs for department documentation.
Creation of Adobe files and burning CDs as necessary.
Proficient use of proposal management software tools adopted by department to troubleshoot software-related issues for proposal staff on all proposal software applications.
Final production of proposals including printing, collating, shredding, packaging, and quality control of printed materials.
Monitor State websites for release of RFPs, RFIs, and amendments.
Assist with arranging off-site and department meetings, including ordering, delivery, and setup of meals, as required.
Assist in maintenance of proposal library and proposal database.
Assist in maintenance of graphics management log.
Assist with development of general graphic designs to enhance technical proposals, including cover designs for proposals, marketing materials, presentations, etc.
Assist with graphics support for other business development projects as necessary.
Behavior Characteristics: Maturity of judgment under pressure/ability to resolve problems without delay and/or to seek managerial intervention.
Flexibility and the ability to operate under stressful, time-sensitive deadlines. Experience Level: 3-6 Years.
3+ years related experience. Basic knowledge of publication principles.
Expert knowledge of MS Word, Excel, and Visio.
Proficiency using a PC and associated publications software.
Detail orientation and good organizational skills.
Good customer service orientation.
Good interpersonal skills.
Someone to accomplish critical support duties such as arranging policy review sessions, recording input, some assistance editing policy documents, collecting comment logs, filing documents, uploading and managing the SharePoint policy repository, and other such scheduling and administrative tasks in support of policy development activities and the policy administration team.
Will be managing and updating information on a SharePoint site.
Using Microsoft OneNote to record attendance, decisions and action items during meetings
Assist with moving and updating data into SharePoint site.
Researching background for policy development and support.
3 + years of coordination/administration experience.
Basic knowledge of regulatory requirements in the healthcare industry.
Strong attention to detail and organizes work to achieve maximum productivity.
Excellent written and verbal communication skills.
Self-managed with ability to execute with minimal supervision, and proactively drive task to completion independently.
Demonstrated experience using SharePoint to manage content.
Most of all looking for someone who will be dependable to show up and get tasks done while demonstrating strong communication with the team.
Strong typing skills, exposure to Excel a plus.
MUST have SharePoint experience.
Must be detail oriented.
Written and verbal proficiency in English is also very important.
Proficiency in MS Excel, MS Word and use of MS Outlook.
Documentation experience a plus (e.g., procedures, policies, reports)