Resource Management Coordinator

Sunnyvale, CA
Job Terms:
up to $38/hr DOE
Start date:
Posted By:
Sara Truesdale

Job Description:

Seeking a Resource Management Coordinator (Video) for the following duties:

New Hire Onboarding /Off-boarding 
- Arrivals: Setup new hires in company directory and HR tool; coordinate seating with Facilities/IT, enter in to arrivals calendar, arrange for IT equipment 
- Departures: Coordinate with Facilities/IT, Note on arrivals calendar 
- Seating: Act as central point to assist in tracking move requests 
- Building Access: Working with Reception to maintain / reconcile guest lists/badge access lists, manage 
requests/submission, work with RMs for building approvals 

Contractor Tracking 
- Contractor / Vendor Tracking: Maintain the vendor checklist, master interactive list, start/end dates of 
contractors/vendors, rates, actuals, hours, etc.
- Reporting support to Resource Managers: HR tool data manipulation, Daily Producer/Functional Lead Report, 
Availability/Over-Allocated Report, Missing Allocations Report; ad hoc reporting that comes up 

Department Administration 
- Weekly RM meetings; Take notes – distribute after meeting with action items, review action items at next meeting 
- Collaborate with team to develop / distribute monthly RM newsletter sent out to marketing department stakeholders 
- Conduct security briefings 
- Scheduling – process mapping workshops, HR tool trainings, team meetings / events, security 
briefing calendar, vendor reviews, quarterly team-building / celebrations 

Strong HR/recruiting support experience, ideally in an agency setting or for a marketing organization

Strong Mac skills, iWork Suite skills

Exceptional attention to detail

Superb interpersonal skills, particularly with all levels of staff

Ability to work well in a dynamic environment

Client Description:

Our client, a leader in consumer electronics, is one of the greatest, most innovative, world-changing companies ever created! More like a cluster of start-ups versus a large company, they are single-handedly credited with creating some of the most impactful products of this generation.

Working alongside some of the brightest and most talented people, the work you do here will add up to something big that could not be done anywhere else.  There is no doubt that your best work will be brought out achieving some hefty goals at a heroic pace.

One thing we know is that you WILL NOT ever be bored.​

Here are some more things you can expect:

  • Wi-fi equipped shuttle service
  • Free parking
  • Onsite cafeteria

WORKING WITH AQUENT: long-term assignments with Aquent gets you access to some pretty cool things:
- You're paid weekly
- Subsidized health (including term life and LTD) and dental benefits after your first four weeks of work (averaging at least 20 hrs/wk)
- Access to Fidelity 401(k)
- Access to FSA Program
- Direct deposit for your pay check
- Access to our Talent Rewards Program (we reward for referrals!)
- Access to free online courses via Aquent's Gymnasium, to help you develop your skills: http://gymnasium.aquent.com/
- Access to free online courses via Lynda.com
- Aquent support: your Aquent Agent checks in with you during the course of your contract to make sure you're happy and progressing according to your expectations (we're also there to be looking for new opportunities for you when you're close to wrapping up)