Publicity Coordinator

Los Angeles, CA
Job Terms:
DOE + Benefits
Start date:
Posted By:
Jennifer Torrens

Job Description:

Large Media and Entertainment client in Burbank, CA is seeking a Publicity Coordinator for a 1-month assignment that could extend. 

Hours: 8:30 am to 6:30 pm
*MUST be able to work flexible hours, overtime, nights and weekends as required 


  • Team meeting agendas, notes, and recap memos (prepare, circulate, and archive) 
  • Create and manage distribution lists for breaks 
  • Department contact for Consumer Products, Legal, Creative 
    • Obtain, distribute and execute publicist contracts, talent AROs 


  • Oversee film budget with Assistant 
  • Talent schedules for appearances, junkets, and international tours as needed 
  • Create Global Campaign Summary with Assistant 
  • Create filmmaker decks for domestic meetings and support international publicist for filmmaker decks as needed. 
  • Handle BTL talent for Live Action and Hometown Heroes for Animation 
  • Point of contact with project lead for executive requests 
  • Send out domestic and international breaks & tune-in’s 
  • Send out reviews at time of film release; share U.S. reviews with international teams 
  • Handle logistics for live action set visits with International Publicists 
  • Connect phone interviews (shared with other film team members as needed) 
  • Point of contact with DMS - oversee tracking of international coverage, pull reports as needed, flag key dates for tracking and share key breaks not tracked by DMS 
  • Collect AOP info by film and Top 15 Market updates from Distribution 
  • International All Media invite blast, RSVP collection and confirmation blast 
  • Input key non-media team beats into Riley (key PR dates like global junket and premieres, global opening dates, international tours and major covers, etc., int’l material debuts, review embargoes, etc.) 
  • Share press releases, SOP, announcements with global teams / Communicate timing and availability of written material with global teams 
  • Distribute all email inquiries from International Corp Comm PR inbox to relevant markets 

Travel & Logistics 

  • Back-up domestic and international tour travel as needed 
  • Negotiate glam rates for all talent and finalize contracts 
    • Tracking contact information, rates paid, deal memos completed 
  • Asset management tracking chart for respective titles. (Written and A/V) 
  • International Visas

Client Description:

Why Aquent?

  • Highly competitive salaries: commensurate with experience
  • Insurance: Excellent medical benefits with premiums largely subsidized by Aquent
  • 401k Plan
  • 24-hours Paid Sick Leave in CA
  • Perks & Discounts at leading major retailers