#149452

Coordinator

Location:
Los Angeles, CA
Job Terms:
Temporary
Salary:
DOE + Benefits
Start date:
07/15/2019
Posted By:
Jennifer Torrens
Date:
07/02/2019

Job Description:

Large Media and Entertainment client in Burbank, CA is seeking a coordinator to join their Sourcing and Procurement team. This role is slated to go 7 months and could extend.

This role is an administrative role that will process purchase order requests from various support systems such as Service Now and insure the accurate entry and of orders in the SAP system. They will be responsible for the complete process from requirement to Service Entry and Invoice processing. They will ensure all documents required for compliance to the minimum control standards are provided. They will be expected to handle orders that could be complex covering several line items. The Procurement Representative will be responsible for processing invoices, managing client requests, expediting, and resolving supplier payment issues. They will be required to follow up with clients to obtain the authorization for Service Entries. They will be required to work with clients to handle the management of complex Purchase Orders. If needed, they will engage the manager to help resolve various issues and problems. The level of orders processed range from simple blanket Purchase Orders to complex Purchase Orders with many line items and charge coding. 

Responsibilities

  • Track incoming PO requests
  • Routing for requests for appropriate approvals
  • Open up shopping carts in SAP
  • Service entries against vendor invoices
  • Reconciling invoices/P.O maintenance
  • Working with Vendors and Managers to troubleshoot invoice issues and or inquiries/ Error resolution and escalation
  • Ensures the efficient, accurate and timely execution of approved purchasing transactions consistent with corporate policies
  • Review and approve closure of open PO’s 
     

Basic Qualifications

  • Prefer 2 to 3 years as a casual buyer (SAP)
  • Customer Service
  • Worked as a casual buyer in SAP
  • Open up shopping carts in SAP
  • Conducted service entries against vendor invoices
  • Procurement process knowledge- Who to escalate and resolve issues to
  • Intermediate SAP skills/financial knowledge
  • Detail-oriented
  • Obtain confirmation of receipt of goods and services from authorized stakeholders and perform goods receipts and service entries in SAP
  • Intermediate Excel skills
  • High customer service orientation and the ability to coach / influence clients to ensure adherence to procurement policies 

 

Preferred Qualifications

  • Best backgrounds would be experience as a dedicated casual buyer in a procurement organization, controllership, accounting, or a sourcing organization. 
  • They will mainly be doing SAP work, but if they have a procurement type background that would be good. 


 

Client Description:

Why Aquent?

  • Highly competitive salaries: commensurate with experience
  • Insurance: Excellent medical benefits with premiums largely subsidized by Aquent
  • 401k PlanPerks & Discounts at leading major retailers