Project Manager- Creative Global Creative Ops

Brooklyn NY
Job Terms:
competitive hourly + benefits
Start date:
posted by:
Christie Bridges

Job Description:

Project Manager- Creative Global Creative Operations - Beauty

This is a temp to permanent position at a global beauty company based onsite in NYC, 40 hours/week.

Program Manager, Global Design Operations 

The Manager of Global Design Operations will help manage programs within a specified category, and 
communicate with cross-functional partners within Creative, Marketing and Operations to track and monitor 
the steps in the Creative process, ensuring adherence to project-defined guidelines including timetables. This 
candidate should be highly organized, have outstanding communication skills, and be a self-starter who can 
hit the ground running. 

Project Management 
• Learn and comprehend the upcoming launches in the global marketing calendar. 
• Initiate directive to begin work process on all programs based upon receipt of screened and preapproved 
work requests/briefs. 
• Manage workflow and schedules for creative programs on a project basis based upon volume, 
deadlines, and priorities. Capture milestone dates and overall timelines regularly validating and 
adjusting timelines as needed. 
• Establish feasibility and timing of incoming requests in order to gain official approvals and 
start/completion dates. Communicate project approvals, start/completion dates, progress reports, and 
expectations of delivery should completion date timing need to be amended. 
• Liaise with Creative/Design Production department to insure priorities are clearly established and 
achieved, meeting deadlines within budget. 
• Inform individual creative and external departments of potential budget and/or scheduling problems. 
Provide suggested solutions and options. 
• Ensure process of tracking dates for Advertising, Creative, Merchandising, Digital, and Collateral 
programs is enforced. 
• Oversee each phase of the internal and external approval process; including approval of copy, scripts, 
layout, art, mechanical, translations and receipt of printed samples. 
• Attend weekly/daily status meetings with Creative departments to assure the coordination of all 
projects. Review and update internal status report on a weekly basis. 
• Issue revised timetables and supplemental estimates when program changes impacted dates and costs. 
• Conduct status meetings with point persons from Creative departments to ensure the coordination of 
all projects, eliminating the duplication of effort and to maintain clear communication. 
• Work with Director to support other Operations Team functions as needed 
• Provide support with budget management as needed Process Improvement 
• Partner with Director to help identify and establish new processes that encourage efficiency in project 
management and information workflow 

About You 
• 5+ years related work experience in a traffic/operations environment 
• Prior experience in a fast-paced, high pressure creative environment (cosmetic industry experience is a 
plus – but not required) 
• Experience with 360-creative, global project management and curating and managing assets globally 
• Strong presentation skills, ability to personally organize, prioritize, and manage freelancers as needed 
• Proficiency using MAC Systems platforms and familiarity with PM platforms (Workfront a plus) 
• Proficiency in Adobe Cloud programs a plus (InDesign, Illustrator, Acrobat, Photoshop.) 
How You Will be Successful 
• Identifies innovative opportunities and provides feedback on possible actions 
• Problem solves by creating new approaches, seeking ideas and suggestions when appropriate 
• Encourages self and others to be creative in their approach to team tasks 
• Understands needs of Creative and its customers in order to build effective partnerships 
• Adapts to new environments, processes and teams 
• Ability to proactively seek diversification of knowledge, skills and abilities 
• Ability to manage time and work independently or with a team 
• Proactively seeks ways to improve personal and organizational effectiveness to meet current and future 
business needs. Learns equally from successes and failures.