Production Coordinator

Sunnyvale, CA
Job Terms:
Start date:
posted by:
Jennie Brandon

Job Description:

In this assignment, the 3D Production Coordinator will provide support to the 3D Production Management Team and group, as needed. This position will act as a liaison between other senior Marcom leaders, XF business teams and external business partners. This individual will handle complex calendar management, field requests from cross-functional team members, assist with travel planning, approvals and expenses.

Must Haves:

• Experience working in a creative advertising agency or design studio desired

• Minimum of 3-5 years experience supporting senior executives or cross-functional teams.

Key Qualifications:

• Superior verbal and written communication skills

• Ability to communicate effectively with senior executives and their assistants

• Proactive problem solving abilities to deal with challenging deadlines and priorities

• Able to anticipate change and react efficiently; comfortable with ambiguity

• Able to handle multiple tasks for multiple individuals 

• Discretion in handling confidential materials and issues

• Excels under pressure, maintaining a calm demeanor

• Works well independently, and with a team

• Strong interpersonal skills

• Ability to thrive in a dynamic creative studio environment


• Heavy calendar management using iCal - manage daily calendars showing flexibility and problem solving abilities; adjust and prioritize schedules due to last minute changes from conflicting meetings, coordination with executive schedules, and meeting room availability

• Coordinate key team meetings with internal leadership teams across client as well as with external business partners

• Answer correspondence and redirect as needed to teams within client

• Set up large team meetings, organizing catering when needed

• Plan, coordinate and arrange complex international travel. 

• Plan, coordinate quarterly team meetings and approvals.

• Process expense reports

• Manage building access and approvals.


BA or BS Preferred

Client Description:

Our client, a leader in consumer electronics, is one of the greatest, most innovative, world-changing companies ever created! More like a cluster of start-ups versus a large company, they are single-handedly credited with creating some of the most impactful products of this generation.

Working alongside some of the brightest and most talented people, the work you do here will add up to something big that could not be done anywhere else.  There is no doubt that your best work will be brought out achieving some hefty goals at a heroic pace.

One thing we know is that you WILL NOT ever be bored.​

Here are some more things you can expect:

  • Wi-fi equipped shuttle service
  • Free parking
  • Onsite cafeteria

WORKING WITH AQUENT: long-term assignments with Aquent gets you access to some pretty cool things:
- You're paid weekly
- Subsidized health (including term life and LTD) and dental benefits after your first four weeks of work (averaging at least 20 hrs/wk)
- Access to Fidelity 401(k)
- Access to FSA Program
- Direct deposit for your pay check
- Access to our Talent Rewards Program (we reward for referrals!)
- Access to free online courses via Aquent's Gymnasium, to help you develop your skills: http://gymnasium.aquent.com/
- Access to free online courses via Lynda.com
- Aquent support: your Aquent Agent checks in with you during the course of your contract to make sure you're happy and progressing according to your expectations (we're also there to be looking for new opportunities for you when you're close to wrapping up)