Project / Production Coordinator

Job Terms:
Start date:
posted by:
Rae Jones

Job Description:

The Production Coordinator’s primary emphasis is on scheduling, communication and coordination for the VP, Long-form Physical Production on any given project. Reports to VP, Long-form Physical Production, while also working with other key production members in keeping projects operating in an organized and efficient manner. Must be able to balance multiple needs, projects, and tasks at one time. 

 Establish a daily and/or weekly process for communicating targets, assignments, and priorities to the VP, Long-form Physical Production. 
 Assist VP, Long-form Physical Production to ensure work is on schedule for the project and is 
meeting internal and external (client) deadlines. Check in with production members on a regular 
basis regarding workload, targets, needs, etc. 
 Design and deliver production schedules and turnover schedules as show plans evolve. 
 Keep a weekly synopsis of the project’s accomplishments and next steps. 
 Generate monthly shot tracking reports for the VP, Long-form Physical Production. 
 Run reviews and executive creative shares. 
 Act as primary point person for organizing dailies/shot reviews throughout the day on behalf of the VP, Long-form Physical Production. Take notes regarding feedback and decisions made and 
enter any required information into the internal production tracking system and communicate to all 
key stakeholders so as to provide updates to all others impacted. 
 Anticipate and communicate issues to the VP, Long-form Physical Production to reach solutions 
in a timely manner. Flag important material for VP, Long-form Physical Production’s review. 
 Assist Producers to arrange technical set up and breakdown of shows. Reserve equipment and 
resources needed for location and stage work; monitor schedules to avoid conflicts. 
 Prioritization and escalation of technical support issues. 
 Completes special projects as needed or requested 
 Scheduling meetings and travel for VP, Long-form Physical Production 
 Monitoring VP, Long-form Physical Production phone line 
 General administrative tasks as needed 

Required Skills / Competencies: 
 Bachelor’s degree in Film, Art, Drama or related field or equivalent work experience required. 
 Three years’ work experience in production to include strong working knowledge of TV/Long-form 
production techniques and terminology. 
 Must possess very strong organizational and project management skills and be able to handle a 
variety of tasks in an efficient manner while meeting deadlines. 
 Demonstrated ability to work with minimal supervision. 
 Ability to work collaboratively with diverse personalities and work styles. 
 Ability to establish priorities and multi-task efficiently within a high-pressure environment while 
meeting strict deadlines. Ability to work in a start-up environment that has a certain degree of 
 Strong communication skills with all levels of an organization. 
 Ability to work on a computer/keyboard for long periods of time 
 Ability to work overtime on an ongoing basis 
 Ability to travel as needed 

Technical Skills: 
 Proficiency in Macs/PCs including Microsoft Word and Excel. Knowledge of UNIX required. 
 Technical ability and knowledge required to run Linux, Windows, and Mac-based programs for 
reviews with crew (dailies), clients, external vendors, and various meetings. 
 Conference room, Viewstation and basic technical setup and troubleshooting (running generic 
scripts to resolve issues).

Client Description:

Leading Entertainment Client


If you're a fit for the above criteria and would like to pursue this opportunity, please forward your resume to Rae Jones at rjones@aquent.com. Thank you in advance for your time.