The Production Coordinator’s primary emphasis is on scheduling, communication and coordination for the VP, Long-form Physical Production on any given project. Reports to VP, Long-form Physical Production, while also working with other key production members in keeping projects operating in an organized and efficient manner. Must be able to balance multiple needs, projects, and tasks at one time.
Establish a daily and/or weekly process for communicating targets, assignments, and priorities to the VP, Long-form Physical Production.
Assist VP, Long-form Physical Production to ensure work is on schedule for the project and is
meeting internal and external (client) deadlines. Check in with production members on a regular
basis regarding workload, targets, needs, etc.
Design and deliver production schedules and turnover schedules as show plans evolve.
Keep a weekly synopsis of the project’s accomplishments and next steps.
Generate monthly shot tracking reports for the VP, Long-form Physical Production.
Run reviews and executive creative shares.
Act as primary point person for organizing dailies/shot reviews throughout the day on behalf of the VP, Long-form Physical Production. Take notes regarding feedback and decisions made and
enter any required information into the internal production tracking system and communicate to all
key stakeholders so as to provide updates to all others impacted.
Anticipate and communicate issues to the VP, Long-form Physical Production to reach solutions
in a timely manner. Flag important material for VP, Long-form Physical Production’s review.
Assist Producers to arrange technical set up and breakdown of shows. Reserve equipment and
resources needed for location and stage work; monitor schedules to avoid conflicts.
Prioritization and escalation of technical support issues.
Completes special projects as needed or requested
Scheduling meetings and travel for VP, Long-form Physical Production
Monitoring VP, Long-form Physical Production phone line
General administrative tasks as needed
Required Skills / Competencies:
Bachelor’s degree in Film, Art, Drama or related field or equivalent work experience required.
Three years’ work experience in production to include strong working knowledge of TV/Long-form
production techniques and terminology.
Must possess very strong organizational and project management skills and be able to handle a
variety of tasks in an efficient manner while meeting deadlines.
Demonstrated ability to work with minimal supervision.
Ability to work collaboratively with diverse personalities and work styles.
Ability to establish priorities and multi-task efficiently within a high-pressure environment while
meeting strict deadlines. Ability to work in a start-up environment that has a certain degree of
Strong communication skills with all levels of an organization.
Ability to work on a computer/keyboard for long periods of time
Ability to work overtime on an ongoing basis
Ability to travel as needed
Proficiency in Macs/PCs including Microsoft Word and Excel. Knowledge of UNIX required.
Technical ability and knowledge required to run Linux, Windows, and Mac-based programs for
reviews with crew (dailies), clients, external vendors, and various meetings.
Conference room, Viewstation and basic technical setup and troubleshooting (running generic
scripts to resolve issues).