Medical Communications Operations Associate

Cambridge, MA
Job Terms:
$35/hr + Subsidized Benefits
Start date:
posted by:
Christina Clark

Job Description:

Seeking a Medical Communications Operations Associate to join my client's Global Scientific Communications team.  We are looking for an associate to facilitate mission-critical coordination of publications and medical communications operations. Successful candidates will have 3-5 years of experience, have a history of successful execution of projects in a deadline-driven environment, will anticipate the needs of their stakeholders, and can work in a highly matrixed environment. 

Key Responsibilities 
• Overall management of Global Scientific Communications software systems, including Datavision, Outlook Distribution Lists, Veeva (InSCite) uploads, and Synapse page 
• Ensures the high quality of metadata and documents in Veeva and other platforms 
• Drive integration of Sci Comm tactics within Scientific Partnerships and Worldwide Medical Teams 
• QR code management, creation, and upload 
• Third-party poster/platform permission 
• Coordinate across therapeutic areas to ensure the timely execution and delivery of Sci Comm deliverables (posters, slide presentations) to appropriate internal and external stakeholders 
• Work with Global congress team to coordinate SciComm deliverables at congresses 
• Oversee cross-functional delivery of Sci Comm deliverables to internal customers, inside and outside of Scientific Partnerships (medical training, commercial colleagues, affiliate medical teams) 
• Run audits, maintain ongoing metrics 
• Compiles information/creates reports on journal/congress selection/requirements 
• Vendor management, auditing, and budgeting 

Examples of additional key activities the manager will support include leading, managing, and/or developing: 
• Vendor management and communication 
• Operating budgets 
• Publications progress reports 
• Coordination of pre-congress materials centralization, distribution, and printing 
• Research on scientific journals and medical meetings, including impact factors, acceptance rates, attendance, and guidelines for submission 

• 3+ years of related experience at pharmaceutical or biotechnology company or medical communications agency. 
• Successful track record of successful execution of complex, deadline-driven projects 
• Takes direction and works with a sense of urgency in a timeline-driven environment. 
• Understanding of ability to work well in with cross-functional groups and in a matrix organization. 
• Management of consultants and vendors 
• Excellent verbal & written communication skills 

• Bachelor’s degree required.