Executive Assistant

Carlsbad, CA
Job Terms:
Start date:
posted by:
Luisiana Cruz

Job Description:

We need an executive assistant temp to report to our President  until July/August  2019
Executive Administrative Assistant 

You will be the trusted partner of the President with executive administrative responsibilities. You will also play an active role against the health and cultivation of the brand’s culture related initiatives including company events. 

How you will move the needle: 

• You operate as a liaison between the President and other departments; you build strong partnerships with employees, as well as industry contacts and leaders. 

• You are responsible for managing the President’s calendar and creating the Whereabouts Calendar and Company Master Calendar. This requires interaction with both internal and external executives and assistants, as well as outside contacts, to coordinate a variety of executive meetings, company meetings, conference calls and events. 

• You create travel itineraries for the President. This includes booking of airline tickets and hotels, arranging transportation and making other reservations as needed. 

• You provide support to the President and his direct reports with expense reporting. 

• You participate in organizing the events and provide support in planning, managing the budget, and employee engagement, while remaining culturally relevant. 

• Years of Related Professional Experience: 3-5+. 
• Bachelors’ degree or equivalent years of related experience: 3+ years with a clear track record of increasing responsibility 
• Ability to successfully communicate with all levels of management. 
• Ability to manage and prioritize multiple projects in a fast-paced environment 
• Be detail oriented and have the ability to display discretion with sensitive information a must. 
• Ability to establish and maintain effective relationships and communication 
with employees and external partners 
• Strong working knowledge of MS Office 
Special Physical and/or Mental Requirements: 
• Ability to be flexible and willing to work extended hours when necessary 
• Bend, lift, open and move product and related office items varying in weight 
from 1 to 50lbs, depending on need