Fulfillment Production Coordinator - Part - time

Portland, OR
Job Terms:
$32 hr
Start date:
posted by:
Debra Powell

Job Description:

Fulfillment Production Coordinator


This is a part-time (20 hr, 12-4pm M-F) 2-3 month assignment.



1-5 years of experience in a print, mail, or fulfillment production environment


Job Purpose: 
• Facilitate external and internal communications distribution/fulfillment within the Northwest region. 
• Assemble requests according to specifications; arrange most cost- effective shipping method without missing deadline


Minimum experience

� 1-5 years in a print, mail, or fulfillment production environment

� Experience using Mail Merge with Microsoft office software

� Work in an environment that required problem solving and attention to detail


% of time Major accountabilities: 
50% • Internal distribution – Fill internal distributions in compliance with deadlines. 
• Quality control – Ensure every mailing, and distribution is completed according to specifications and adhere to HIPAA regulations. 
• Ensure timely and accurate fulfillment/distribution of all materials. 

• Maintain and operate workflow systems as needed or required. 
• Assist department with special projects and other duties as assigned. 
• Consistent communication amongst team regarding existing concepts, processes and/or

15% Inventory management 
• Receive, move and stock material weighing 30 pounds or more into storeroom for purpose of fulfillment and mailing duties. 
15% Quality Control: 
• Quality check material used in projects to ensure print quality and colors are correct 
• Work closely with team members and Production Manager on continuous quality improvement processes. 
• Ensure every mailing, and distribution is completed according to specifications and adhere to HIPPAA regulations. 



� Provide project coordination and fulfillment oversight, specifically manage the fulfillment project schedule.

� Collaborate between clients and communications consultants, facilitate project meetings/discussion, oversee lifecycle compliance and provide guidance to ensure project objectives are met.

� Execute project tasks and activities as directed by the customer.

� Supervise accurate assembly and timely fulfill delivery of various mass communications.

� Consult with department clients to manage incoming projects/mailings

� Meet with team members to plan, design, and negotiate schedules and deadlines

� Consult with external mail services and distribution houses for present and future mass communications

� Review literature requests to ensure appropriate materials are ordered, distributed and received using cost-effective measures.

� Employ job tracking software that influences the outcome of production. Impart relevant information to applicable project and/or program stakeholders.

� Review processes that ensure department activities are consistent with the brand in terms of tone, manner, and messaging.

� Manage multiple assignments and coordinate diverse projects under hard deadlines.



� Must be able to work effectively with all levels of staff on-site and virtually.

� Must be able to work effectively with others and have strong interpersonal and negotiation skills.

� Must be able to adjust communication style to different audiences.

� Must be able to give and accept feedback on work.

� Must be highly organized and work well under pressure.

� Ability to orchestrate the solutions and compromises required to meet the communications needs of the stakeholder/customer.

� Excellent interpersonal skills

� Excellent writing abilities





Client Description:

Taking a position with our client gets you in with a leader in its field.

Our client is a five-star medical provider who, as an innovator, was the first in their industry to offer electronic health records. They’re constantly on the forefront of innovation in the healthcare field, both for their technical advances as well as for their community involvement. Volunteerism and community service are critical components of their approach to improving the general health in all of their neighborhoods.

Our client practices what they preach, and has a strong commitment to work-life balance and a healthy lifestyle. On many of their campuses you can find fitness centers, walking paths, as well as volleyball and basketball courts. Stay healthy while developing your career path!

Aquent places talented writers, digital designers and user experience candidates, as well as editorial candidates with this market leader every day in one of a number of locations throughout California We’ve had the benefit of twenty years of experience placing talent at this company and there is an extensive network of talent here, not only actively working for Aquent, but also now senior members of the organization who have been converted to permanent employees over the years.