Executive Administrative Assistant

Toronto, ONT
Job Terms:
Start date:
posted by:
Tova Dodge

Job Description:

This established group at a major tech org is seeking a skilled Assistant Administrator to provide support to a General Manager This role will take on a variety of tasks while working in a fast-paced and dynamic environment. The ideal candidate will have strong organizational and communication skills, be able to proactively anticipate needs and shift priorities quickly, be self-motivated, self-aware, and have the ability to balance a sense of humor with a sense of responsibility. Candidates should appreciate an energetic work environment, and have a sense of urgency for key deliverables, deliberate and forward-thinking in how he/she approaches challenges, and operate administratively at scale. 

Qualifications required: 

•           Proven excellence in administrative skills and functions

•           Ability to interface at the exec-level with customers and partners both internal and external

•           Professionalism to represent the exec office effectively

•           Strong planning and organizational skills to effectively prioritize Demonstrated customer service focus 

•           Strong written and verbal communication skills

•           Comfortable operating within ambiguity and changing direction rapidly to accommodate a fluctuating work environment

•           Ability to maintain cool and focused under pressure

•           Provide positive interactions with others

•           Proficiency with Microsoft Office

•           Ability to be in the office during core business hours

•           Ability to lift up to 10 lbs.

•           3-5 years of work experience supporting a senior-level manager 

Duties may include but are not limited to: 

•           Complex calendar management

•           Extensive Travel logistics and expense reporting

•           Creation and/or maintenance of team communication portals

•           Procurement and management of supplies, hardware and assets

•           Facility requests

•           Create and maintain org charts

•           Maintain DLs and SGs as needed

•           Ensure compliance of operational policies and procedures

•           Coordinate other projects as assigned

•           Serve as backup support to the EA as needed 

•           Morale event planning and organization

•           Escort business guests

•           Order (and deliver if needed) lunches for meetings

•           New hire & Intern office and equipment set up