Administrative Assistant

Administrative Assistant
Job Terms:
Start date:
posted by:
Michelle Yelverton

Job Description:

One of our valued clients in the oil/gas industry is seeking a temporary Office Assistant for an approximate 8 month role. Strong Excel and Powerpoint skills a must!

Candidates who have supported several departments and people are a good fit.

Responsibilities: Create and format PowerPoint presentations - Generate memos, emails and reports when appropriate - Undertake daily administrative tasks to ensure functionality and coordination of the department’s activities - Handle office tasks, such as filing, generating reports, setting up for meetings, and reordering supplies - Assist in onboarding new hires - Assume responsibility for interfacing with other departments on maintenance of office equipment and facilities - Respond to questions and requests for information - Provide real-time scheduling support by booking appointments and preventing conflicts - Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations - Maintain polite and professional communication via phone, e-mail, and mail Skills/ Qualifications - Tech savvy, proficient in MS Office – especially word and PowerPoint - Strong communication skills – written, verbal, and listening - Adept working with all levels of the organization - Ability to analyze and revise operating practices to improve efficiency - Superior organization skills and dedication to completing projects in a timely manner - Attention to detail - Desire to be proactive and create a positive experience for others - Education: BS/BA Ideal Traits - A T-shaped thinker whose brain is ‘switched on’ at all times – always actively listening - A team player who makes the most of every opportunity and challenge, and inspires others to do the same Adaptable to shifting priorities and last-minute adjustments - Belief that success is attainable in the face of adversity