Marketing Project Coordinator

Los Angeles, CA
Job Terms:
Start date:
posted by:
Elizabeth Bennett

Job Description:

This is an exciting opportunity for a marketing project coordinator to support internal marketing in Vitamin T.  We are looking for someone who is a digitally savvy, highly-organized team member with strong communication skills to join our fast-paced environment. This role will be a great learning experience, and will provide the opportunity to execute digital tactics first-hand. The project coordinator can expect to receive significant exposure and hands-on, practical experience, participating in the development and optimization of digital marketing campaigns


  • Provide administrative and data entry support to the VT Marketing department as needed
  • Assist in managing project documentation including project charter/creative briefs and intake meeting notes
  • Manage and track projects within Teamwork: create projects, schedule milestones, assign and manage tasks, track project communications within the project tool (rather than in email)
  • Ensure project files are saved and labeled properly in Google Drive. Ensure finals are in Drive include .psd or .ai source files (not just jpegs)
  • Project manage press releases with vendor
  • Project manager blog content calendar and website publishing


  • Manage marketing helpdesk requests and communication. Handle misc. field requests and reply to ideas or items to be added to queue 

CAMPAIGN SUPPORT – Typical campaigns include:

  • Direct mail piece (including trackable 800# and landing page)
  • Landing page
  • Swag (helping find/pick swag, ordering samples, getting quotes, determine quantities, order, distribute to field as needed)
  • Social creative and posts (project manage the design process, ensure they get posted)
  • Client emails (coordinate schedules, QA seed, communication with field)
  • Blog posts (project manage, proofread, QA)


  • Coordinate with print lead and printer to determine schedule and lead times.  Determine target in-hand date and work backwards to determine when they will be sent to post office and need final files.
  • List pulling – assist in determining criteria and size of the send. Scrub and de-dupe lists
  • Prepare lists for the printer.  They required 2 spreadsheets: 1 for US and 1 for Canada with relevant mailing label info only. (Name, Address1, Address2, City, State, Zip only)
  • Prepare field version of the lists with ALL information (ie. client ID, phone, email, sales manager, etc.) broken down by Sales Manager / Market.
  • Communication to the field w/ example. lists and dates 

AQUENT STUDIOS: Why work with us?

  • Long term career opportunities supporting Fortune 500 brands
  • Comprehensive health and dental insurance subsidized
  • Paid weekly
  • 401(k) through Fidelity
  • FSA's and Voluntary insurance programs​
  • Access to free training and continuing education

Client Description:

Aquent Studios provides custom-tailored consulting and outsourcing solutions. Our team of consultants, project managers, and creative professionals brings decades of experience to help our clients expand their capacity in marketing communications, content development, and creative media. Aquent Studios is a division of Aquent, which is the world’s largest marketing staffing firm. Aquent is privately held and headquartered in Boston, Massachusetts. www.aquentstudios.com