Administrative Assistant

Cupertino, CA
Job Terms:
Start date:
posted by:
Jennie Brandon

Job Description:

For this assignment with Aquent's client, we are looking for an organized self-starter with a minimum of 1-3 years of related experience in a dynamic, fast-paced environment. The ability to work autonomously, take initiative, and follow through is crucial.  Must be extremely resourceful and have the ability to multi-task and prioritize projects in a quickly changing environment.   This position requires someone who enjoys a team-oriented environment and who projects a positive demeanor regardless of changes in working conditions. Must display excellent problem-solving abilities when faced with challenging deadlines.  This person will thrive in a fast-paced environment, and demonstrate flexibility in the face of change. This person is pro-active in nature and has an excellent sense of judgment while ensuring work is handled efficiently without the need for constant supervision.

Primary duties include: 
• Coordinate/support on-site meetings and events, including room reservations, catering and AV requirements.  
• Assist in event planning for the entire organization and will be in charge of helping with smaller individualized team building activities. 
• Organize new hire set-up which includes ordering equipment, securing office space, and communicating with managers to ensure a smooth start for all new hires.  
• Process expense reports, facilitate headcount reports, maintain org charts and record and track equipment for inventory audits. 
• Manage a floor which includes maintenance of printers, ordering and stocking office supplies, snacks and beverages, updating floor plans, submitting facilities and maintenance requests and acting as a security guard ensuring the safety of new products.  
• Manage conference room calendars and upkeep. 
• Help support international teams in whatever way possible. 

Key Qualifications:
• 1-3 years or related experience
• Must be able to work with little supervision on daily assignments and must be able to take initiative in all tasks. 
• Must be able to utilize good judgment to make appropriate decisions.  
• Attention to detail, accuracy, and timeliness are required. 
• Experience supporting larger teams is a plus.
• Proficiency with iCal, Keynote, Mail and other OS X based office systems a plus.

Client Description:

Aquent's client is a leader in consumer electronics and one of the greatest, most innovative, world-changing companies ever created! Singlehandedly credited with creating some of the most impactful products of this generation.

WORKING WITH AQUENT: long-term assignments with Aquent gets you access to some pretty cool things:
- You're paid weekly
- Subsidized health (including term life and LTD) and dental benefits after your first four weeks of work (averaging at least 20 hrs/wk)
- Access to Fidelity 401(k)
- Access to FSA Program
- Direct deposit for your pay check
- Access to our Talent Rewards Program (we reward for referrals!)
- Access to free online courses via Aquent's Gymnasium, to help you develop your skills: http://gymnasium.aquent.com/
- Access to free online courses via Lynda.com
- Aquent support: your Aquent Agent checks in with you during the course of your contract to make sure you're happy and progressing according to your expectations (we're also there to be looking for new opportunities for you when you're close to wrapping up)





***Background check is required for this position.***

***Please ensure full legal name is noted on resume along with a portfolio link if applicable.***