Marketing Account Coordinator

Hartford County, CT
Job Terms:
W2, Hourly, Depends on Experience
Start date:
posted by:
Blythe Churchill-Joell

Job Description:

Our client is seeking a consultant to join their Client Services Account team in the new year. This Coordinator level role is a marketing professional with some prior account management experience. This individual should be capable of multi-tasking and prioritizing deliverables, and will work tirelessly to support a busy team of Client Managers to implement customer-centered preventative health and engagement initiatives. This individual must also manage some agency operations tasks that support the team, and is therefore critical to both client-centered and agency operations.

Job Responsibilities:

Client Management Support:

  • Day-to day interface with Client Managers to assist on daily tasks and create a schedule of workflow under tight timelines; is the “go-to” individual that can answer at a moment’s notice all details pertaining to the status of each Client Manager’s projects
  • Manage projects, getting appropriate internal approvals of layouts, shepherding projects from kick-off, through revisions and final delivery – keeping the Client Manager informed throughout the process
  • Manage milestones and deadlines for projects and communicate to Client Management team
  • Manage submissions for legal review and communicate to Client Management team
  • Manage submissions to translation agency and communicate to Client Management team
  • Liaise with all team members (Traffic, Production, Project Managers) to facilitate communication and workflow
  •                 Specifically, liaise with Production to actively coordinate all mailing programs, including coordination of mailing/data lists, changes/approvals of proofs, etc.
  •                 Specifically, liaise with Traffic to actively coordinate submissions to proofreading
  • Attend weekly ‘Hot List’ meetings and be prepared to answer all deadline/timeline, translation, and legal questions
  • Participate in project kick-off meetings, creative internal review meetings and client-specific conference calls
  • As needed, write follow-up Conference Reports, detailing client conversations/next steps to support Client Managers
  • Collaborate with Client Managers on client invoicing, estimate vs. actuals and other internal billing needs
  • Participate in internal forecasting meetings

Operations Support:

  • Participate and support Client Managers in agency billing/invoicing process

Client Description:

Our client is a Fortune 500 company. Benefits Aquent talent are eligible for a generous health-and-wellness package. Our plan includes: Medical Insurance Aquent offers access to comprehensive In and Out of Network plans, with contributions toward monthly premiums and often with eligibility within two months of starting work. Retirement Savings Plan Aquent offers a 401(k) plan, managed by a leader in the retirement field and immediate vesting. Other features:

  • Dental insurance
  • Vision insurance
  • Flexible spending accounts
  • Professional training
  • Discounts and Perks


  •  2-3+ years account coordination/marketing experience in an advertising agency or communications department; must understand and be able to work within a fast-paced environment with set standards and process’
  • 4 year degree preferred or equivalent professional experience (agency experience a plus)
  • Experience with estimating, scheduling, weekly status reports, production and implementation of marketing/communications campaigns/projects
  • Broad marketing communications background including advertising, branding, collateral, direct marketing, and web/interactive
  • Organized and skilled in project management and working on multiple projects simultaneously. Must balance high-priority, long-term projects with short-term, immediate deadlines
  • Extremely detail-oriented and organized
  • Excellent verbal, written and interpersonal communication skills
  • Fast, creative thinker/problem solver
  • Team player
  • PC proficient
  • Experience in MS Office Suite

Successful candidates will be required to pass a background check and drug test prior to start.