The Traffic Coordinator is a critical position, the point person for making sure the work of the high-volume, quick-turnaround creative design team is organized and kept on track.
The Traffic Coordinator manages creative requests from cross functional teams, communicates project requirements to the internal creative team and if needed, may procure supporting data to ensure that projects move through the department in a timely manner. The Traffic Coordinator communicates scheduled deadlines, runs weekly review meetings and provides warnings and solutions when delivery dates may be in jeopardy, and works with external vendors to ensure the delivery and production of creative assets.
Prior traffic management experience in a fast-paced environment is essential. The candidate must be detail oriented, resourceful, capable of managing tough deadlines, and have the ability to multitask and prioritize. Must have excellent organizational, written and oral communication skills and be proficient with corporate PC applications and workflow management software. An interest in communication design and familiarity with Adobe Creative Suite is a plus.
The traffic coordinator reports to the creative director who has oversight responsibility for the design and production of a wide range of materials.
Manage and track the copywriting, design, proofreading, approval timelines and production processes of promotional materials in a fast-paced, deadline-driven atmosphere
Create and maintain (keep current) the creative and production department calendar and schedules. Use
internal workflow systems to communicate and coordinate between design, copywriting, marketing
managers, practice group support, and any and all relevant internal partners and clients
Interact with internal partners and clients, keeping them informed of status, budget, reviews, approval
process, etc. Gather client input, compile and communicate to appropriate team members
Work with printers and other outside vendors, to produce firm materials by providing job specifications to obtain estimates, managing job progress from final design through proofing to on-time delivery of finished
product and invoicing
Maintain/update various firm-wide resources such as the Marketing Materials site, and the Quick Contacts quarterly report. Track and manage firm-wide materials such as practice brochures and folder inventory
Generate monthly reports that track the number of creative team projects completed
Performs additional duties and assists on projects as assigned
EDUCATION, EXPERIENCE AND SKILLS REQUIRED
Bachelor’s degree with 4+ years of traffic management
Experience managing outside vendors
Proven project management skills
Exceptional organizational skills and ability to attend to detail
Ability to multitask, set priorities and meet multiple deadlines in a fast-paced environment; the ability to
follow-up and follow through
Ability to work effectively, efficiently and collaboratively as part of a dispersed team, as well as
independently on many projects simultaneously
Demonstrated ability to communicate and interact effectively both orally and in writing with all levels of
internal (management and support staff) and external clients
Ability to be a proactive self-starter with a strong work ethic, who understands the details within a larger
context and demonstrates good judgment
Experience with the Microsoft Office Suite (required), and experience using Sharepoint (preferred). Familiarity with Adobe Creative Suite and an interest in communication design is helpful
Must be flexible in order to respond quickly and positively to shifting demands and opportunities; ability to work under tight deadlines and handle multiple, detailed tasks