MCP Document Controller: CVX1JP00008475

Houston, TX
Job Terms:
posted by:
Cynthia Escalante

Job Description:

Summary: The primary function of the Document Controller/Specialist is the quality of Document Control products and services to project teams and compliance with project excellence. 

• This role will be accountable for the implementation of existing document control specifications 
• This role will be accountable for tracking contractor and vendor deliverables throughout the project lifecycle (recording revisions, revision purposes, distribution and transmittal histories) 
• This role will be accountable for the reliability, irretrievability and traceability of the project data 
• Process incoming and outgoing correspondence in a timely manner 
• Ensuring that each applicable metadata field is accurately updated and maintained in each Master Deliverables Register 
• Preparing and implementing squad checking documentation in accordance with procedure and distribution matrices 
• Alignment with the Document Control standards and ensuring any deviations due to project-specific needs are controlled and traceable 
• Providing back-up document control support as needed on other projects 
• Conduct training sessions for project personnel and 3rd parties on the use of Chevron tools and processes 
• Provide high level administration of document management systems including generating progress reports 
• Document and maintain workflows and processes in use on the project 
• Conduct User Acceptance Testing for applications and provide feedback to developers for design and/or configuration changes 
• Support project closeout activities such as dispositioning, archiving and transitioning documents to Operations 
• Generate discrepancy and closeout reports for the engineering function to resolve with third parties 
• Provide status tracking and expediting of all internal document reviews in accordance of contract requirements 
• Provide level 1 support for troubleshooting standard MS Office applications and Document Management Systems (Adobe, MS office, SharePoint and eDMS) 
• Mentors Project Team Members on project specific business intelligence and content management 

Required Skills: 
• Intermediate to expert proficiency in MS Word, Outlook, Excel 2007, SharePoint and eDMS 
• Experience with, and comprehension of, deliverables management (revision control, deliverables registers, squad checking and libraries 
• Experience with, and comprehension of, transmittals and correspondence management 
• Experience in implementing a variety of document management systems to support physical and electronic environments 
• Ability to converse and convey ideas, facts and issues clearly, accurately, coherently and professionally to a diverse project team 
• Presentation and training experience preferred 
• Ability to converse and convey ideas, facts and issues clearly, accurately, coherently and professionally to a diverse project team. 
• Ability to use appropriate tools to analyze, identify, and resolve business and/or technical problems 

• 5+ years direct experience working in a technical or engineering environment 
• 5+ years Oil & Gas Major Capital Project (MCP) Experience as a Document Controller Specialist