Sr. Marketing Coordinator

Thousand Oaks, CA
Job Terms:
posted by:
Kate Gottfried

Job Description:

Our healthcare client is hiring a contract Marketing Coordinator to support the creation of their Open Enrollment materials, brochures, and applications. They will be responsible for facilitating all steps of moderately complex marketing communication (Marcom) project workflows. 

The main responsibility for the Coordinator is to work across 148 different Medicare plans  - proofing materials, making automation/manual changes as needed, obtaining final approvals, printing and then shipping all marketing materials. Candidates must be familiar with Adobe Acrobat, Microsoft Word and Outlook, SharePoint, and material management systems.

MAJOR JOB DUTIES AND RESPONSIBILITIES: Primary duties to include, but are not limited to:

  • Works with Marketing Communications areas to facilitate projects through all stages (research, design, writing, proofreading, review, printing, mailing and archival) to ensure product is produced in a timely, accurate, and effective manner.
  • Acts as primary client interface and collaborates with business partners and SMEs on projects.
  • Reviews requests and recommends communication solutions as needed.
  • Schedules and leads project meetings with business partners.
  • Acts as project manager for workflow process and is responsible for ensuring consistency and standardization on all materials.
  • Coordinates project reviews and re-negotiates terms/deadlines as appropriate.
  • Creates production schedules, assigns form numbers, requests source files and manages the production process of materials.
  • Seeks out opportunities for process improvements/efficiencies, and supports business initiatives (standardization, going paperless, etc). 



  • Requires a BA/BS degree
  • 3-5 years of related experience; or any combination of education and experience, which would provide an equivalent background
  • Prior health care industry experience and project/process management skills preferred


Candidates must be:

  • Be organized
  • Have good communication skills
  • Be a team player
  • Must be able to thrive in a stressful environment
  • Have high energy
  • Have a strong attention to detail