Brand Experience & Conference Coordinator

Downtown Los Angeles
Job Terms:
Target $30/hr. + benefits
posted by:
Ro Pilla

Job Description:

We are looking for a Brand Experience & Conference Coordinator with experience supporting large, off-site, corporate event logistics. The right candidate must have corporate event planning experience, Salesforce.com knowledge is helpful, have strong administrative skills, and MS Suite skills. 

This role is a support role to help with the logistics related to the execution of financial industry related conferences.

Responsibilities in support for the logistics related to the execution of a conference includes:
-Conference registrations
-Hotel reservations
-Travel booking and coordination for all top tier conferences 
-Literature orders
-Coordination and execution of all shipping needs
-Booking and coordination of 12 persons or fewer dinners 
-Conducting internal feedback surveys and preparing reports
-Invoice/expense processing and corporate card reconciliation
-Data entry and retrieval with CRM tool, Salesforce.com

Responsibilities for the Brand Experience team includes:
-Documentation of tasks, development of logistics “checklist” and documentation of coordination best practices
-Budget Tracking
-Maintaining team SharePoint site
-Maintaining team calendars and plans
-MRM data entry 
-Support for PowerPoint presentation development
-Support for metrics capture and reporting
-Invoice/expense processing and corporate card reconciliation
-Capturing meeting minutes and action items

-Demonstrates strong written and verbal communication skills; ability to effectively communicate with a diverse group
-Demonstrates strong detail orientation and accuracy, process orientation, organizational, and multi-tasking skills; ability to effectively manage an unpredictable workload and meet established deadlines
-Requires strong project and task management skills
-Requires proficiency with Microsoft Office tools. particularly Powerpoint and Excel
-Knowledge of Saleforce.com 
-Experience with events execution 
-Requires at least 5 years of experience, preferably within a corporate environment and preferably within financial services
-Bachelor’s Degree is preferred but not required