Expense Project Coordinator

Seattle, WA
Job Terms:
posted by:
Tamira Imondi

Job Description:

We are hiring an entry level program manager with strong skills in MS Excel, verbal and written communications. The individual will be able to adjust to a fast-paced, dynamic environment and deliver work on tight deadlines. This is an opportunity to support a creative team, who are responsible for producing assets such as video, graphics and photography that will be used across retail websites, enabling customers to discover products and services. 

Your responsibilities will include: 

Daily intake and processing of invoices from suppliers 
o Input of invoices into the project management tools 
o Reconciliation of invoices against project budgets 
o Tracking of daily, weekly, monthly, and quarterly expenses 
o Submissions of invoices to Accounts Payable 
o Escalation of late/unpaid invoices 
o Vendor Inquires and Trouble Ticketing with Accounts Payable 
o Update Payment Status 

Finance Reporting 
o Aggregate monthly expenditures for reporting 
o Manage Accruals within a 60 day window 
o Schedule and run review meetings with project producers 

Project Support 
o Collaboration with Producers to track progress against budget forecast 
o Tracking hours logged by team members against projects 

required skills 
Bachelor’s Degree, or equivalent experience 
Excellent administration and organizational skills 
Proficient in MS Office 
Strong Excel skills 
Strong verbal and written communication skills 
Disciplined self-starter 
Collaborative team player 

preferred skills 
Strong interest in Finance, Legal, and/or Business 
Positive, proactive and able to exercise sound judgment 
Ability to work in a highly ambiguous and fast paced environment 
Experience working with Oracle Financial Systems and/or SharePoint 
Experience with writing and proof reading documentation