Traffic Coordinator

Irvine, CA
Job Terms:
$29-$39 hourly + subsidized benefits
posted by:
Erikah Miller

Job Description:

Our client in the financial services industry is looking for a Traffic Coordinator on a contract basis. This is a production related position - NOT campaign related. Candidates must have technical skill set for digital production. Financial candidates preferred. 

This role is part of the Marketing Digital Production/Operations group. 
Tasks include: 

• Coordination/execution of fund data updates 
• Literature migration 
• Monitors, tracks, migrates and communicates statuses of fund data and literature/forms to be promoted to production. 
• Ensures appropriate timing and collaborates with other groups before migrating. 
• The ideal candidate will have excellent organization/accuracy/follow through skills, strong attention to detail, demonstrates agility to work in a fast-paced production environment, with the versatility to deliver multiple projects on deadline. Financial industry experience is a plus. 

Traffic Coordinator: 
The Traffic Coordinator works under the direct supervision of more senior team members. Coordinates the flow of projects through Marketing Communications by partnering with campaign management, project management creative teams, and multiple marketing communications channel owners. 

-Monitors the completion of tasks in each assigned project schedule. Initiates project schedules and tasks within the production database. Leads periodic meetings to monitor project status and communicate scheduling challenges. Maintains the team’s job tracking in order to keep the team aware of individual jobs, progress, and the overall workload. Provides daily status updates to creative team(s), as necessary. Ensures awareness of delivery dates among all project participants and external vendors; escalates task or timing issues to manager, as necessary. Inputs and maintains accurate historical records related to projects within the production and invoicing systems. This may include data with respect to a project’s regulatory filings or tracking status. 

-Coordinates the production process. Prepares proof circulations to senior management and Legal for review. Reviews and routes project proofs to ensure that documents are accurate and comply with established specifications and standards. Routes documents to the appropriate channel for publishing. Coordinates with Legal for Financial Industry Regulatory Authority filings and internally for dealer filings. Ensures files are accurate in the appropriate software application when completing electronic projects. 

-Demonstrates sound judgment in resolving routine matters and escalates issues to team members, as needed 
-Demonstrates strong written and verbal communication skills; strong grammar and syntax skills; strong inter-personal skills. 
-Demonstrates strong detail orientation, process orientation, organizational, and multi-tasking skills; ability to effectively manage an unpredictable workload and meet established deadlines 
-Demonstrates the ability to collaborate and develop/maintain working relationships inside and outside the organization to enable effective completion of business objectives 
-Demonstrates the ability to work in a team environment; initiative to work and learn independently and proactively contribute to department goals; and ability to maintain effective business relationships with associates throughout the organization 
-Demonstrates initiative by identifying and communicating issues to team members 
-Demonstrates a working knowledge of digital and/or traditional printing techniques and processes as well as the ability to apply knowledge to work assignments 
-Requires at least 3-5 years of traffic coordination experience in a fast-paced production environment

Client Description:

Financial Services Industry