IT Project Analyst

Richfield, MN
Job Terms:
Competitive Hourly Rate
posted by:
Laura Toller

Job Description:

Aquent's Fortune 500 retail client is looking for an IT Project Analyst to work al 6 month contract onsite in Richfield, MN. This role is within Consumer Services IT.

Project Description: We are looking for a highly-motivated, efficient, and process-driven analyst to manage the daily functions of a capability within Services IT. This resource will be responsible for assisting in backlog, resource, and financial management, and must be able to adapt to a rapidly changing environment. This position requires someone who is analytical, resourceful, and able to learn quickly.

Responsibilities: Forecasting Process Management

  • Ensure that all forecasts for active projects have been entered into the forecast reporting system
  • Maintain list of projects that require closure in forecast reporting system
  • Develop and produce financial reporting on a monthly basis to include project charges from multiple different systems
  • Manage financial/forecasting calendar on SharePoint site Capacity/Demand Management Process
  • Manage portfolio process for managing time allocation and work for teams using Excel
  • Communicate with multiple capability and project teams to ensure that all teams are aware of expected costs on a weekly basis Portfolio Wiki Maintenance
  • Document processes and maintain portfolio wiki site
  • Manage Wiki group for portfolio; create new User IDs for resources and deactivate IDs
  • Provide guidance to project teams on Wiki/JIRA standards Portfolio Project Management
  • Manage and maintain list of active projects that require forecasting on a monthly basis
  • Assist PCMs with creating/adjusting project budgets Portfolio Communication Meetings
  • Create agenda for meetings
  • Update invite with agendas
  • Create presentation/materials for meetings Weekly Status Meeting (Weekly)
  • Send reminder emails on Monday & Tuesday each week
  • Compiling deck on Wednesday morning
  • Taking notes during Wednesday meetings
  • Emailing notes after meeting Demand Governance
  • Create agenda for meeting
  • Create presentation/materials for meeting
  • Follow up on Approved for Estimate/Estimate Ready for Review
  • Book meeting rooms out/Update Meeting invite with Dial-In, Room, Action Items and Agenda
  • Maintain Intake SharePoint Site daily/weekly
  • Make sure estimates are uploaded Executive Review Meeting Prep
  • Assist Portfolio Manager with creating monthly and quarterly executive review decks Portfolio Resource On/Offboarding
  • Manage portfolio process for on-boarding and off-boarding resources
  • Manage Resource List
  • Manage seating charts/requests for space changes
  • Grant access to portfolio tools, including MS SharePoint and JIRA/Wiki
  • Maintain Outlook distribution list Invoice and PO Management
  • Submitting invoices and communicating invoice costs to project teams
  • Maintaining communication regarding invoices with vendor partners
  • Use Oracle to check the status of invoices, set up PO's using Oracle, creating receipts and tracking cost against PO's using Oracle
  • Tracking distributions against PO's MS Project/PWA/PPM
  • Troubleshoot timesheet issues
  • Ensure portfolio is meeting requirements for PMO compliance

Basic Requirements:

  • Strong financial and analysis aptitude, with scenario based forecasting and analysis
  • Advanced knowledge of MS Excel
  • 3 or more years of Project Coordinator experience
  • 2 or more years of experience with MS Project, SharePoint, PowerPoint, Excel
  • Experience in project environment either with Agile or Waterfall methodology
  • Exposure to/knowledge of IT Infrastructure basics is a plus
  • Bachelor’s Degree in Finance or Mathematics
  • Experience with accounts payable or accounts receivable
  • Excellent written and verbal communication skills
  • Excellent organizational skills and managing multiple task
  • Ability to work independently with little to no direction
  • Candidate must have a strong personality, be able to take initiative and ask questions